Legal Assistant - Fully Remote

Hargrove Management Services Organization Inc; Washington; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Full-time Employment

401k with competitive matching

Health Insurance

Paid-Time Off

Flexible Hours

Fun coworkers and growth potential!

Job summary

NetLaw Management Services Organization, Inc is seeking an Estate Planning Legal Assistant to provide administrative and operational support through the estate planning process. The role focuses on document preparation, scheduling, file management, data entry, and workflow coordination in a remote environment.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Qualifications

• 1–3 years of experience in a legal assistant, administrative assistant, document specialist, or similar support role.
• Estate planning or law firm experience preferred but not required.
• Strong proficiency with Microsoft Office Suite, particularly Word and Outlook.
• Experience managing calendars, documents, and administrative workflows.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong written communication and proofreading skills.
• Ability to work independently in a fast-paced remote environment.

Responsibilities

• Prepare, format, proofread, and assemble estate planning documents and related correspondence.
• Maintain accurate client records, matter files, and document databases.
• Enter and update information within case management and document management systems.
• Coordinate meetings and manage calendars for attorneys and internal team members.
• Track document status, signatures, and completion of required administrative tasks.
• Prepare client files for attorney review and document execution.
• Organize electronic files and ensure documents are properly stored and maintained.
• Assist with routine follow-up communications regarding document collection, signatures, and scheduling.
• Support attorneys with administrative tasks, document preparation, and workflow management.
• Monitor assigned tasks and deadlines to help ensure timely completion of client matters.
• Complete other administrative and legal support duties as assigned.

Skills

Organizational skills

Attention to detail

Written communication

Independent work in remote environment

Discretion with confidential info

Tools

Microsoft Office

Job description

About The Company

NetLaw Management Services Organization, Inc is a leading national law firm support company dedicated to collaborating with Hargrove Firm, a highly esteemed estate and tax planning firm based in Louisville, Kentucky. Together, we strive to make a difference in the lives of our clients by offering top-notch, efficient support to our team of exceptional lawyers. We are committed to delivering excellence in every aspect of our work.

About The Role

The Estate Planning Legal Assistant provides administrative and operational support to the legal team throughout the estate planning process. This role focuses on document preparation, scheduling, file management, data entry, and workflow coordination to help ensure matters progress efficiently and accurately. The ideal candidate is highly organized, detail-oriented, comfortable working in a remote environment, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Core Responsibilities

• Prepare, format, proofread, and assemble estate planning documents and related correspondence.
• Maintain accurate client records, matter files, and document databases.
• Enter and update information within case management and document management systems.
• Coordinate meetings and manage calendars for attorneys and internal team members.
• Track document status, signatures, and completion of required administrative tasks.
• Prepare client files for attorney review and document execution.
• Organize electronic files and ensure documents are properly stored and maintained.
• Assist with routine follow-up communications regarding document collection, signatures, and scheduling.
• Support attorneys with administrative tasks, document preparation, and workflow management.
• Monitor assigned tasks and deadlines to help ensure timely completion of client matters.
• Complete other administrative and legal support duties as assigned.

Skills and Requirements

• 1–3 years of experience in a legal assistant, administrative assistant, document specialist, or similar support role.
• Estate planning or law firm experience preferred but not required.
• Strong proficiency with Microsoft Office Suite, particularly Word and Outlook.
• Experience managing calendars, documents, and administrative workflows.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong written communication and proofreading skills.
• Ability to work independently in a fast-paced remote environment.

Benefits

• Full-time Employment
• 401k with competitive matching
• Health Insurance
• Paid-Time Off
• Flexible Hours
• Fun coworkers and growth potential!

NetLaw Management Services Organization, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. We are committed to fostering an inclusive, respectful workplace where everyone can thrive.