Legal Assistant - Financial Services Floater

Winthrop & Weinstine, P.A.; Minneapolis (MN); On-site; USD 48,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

401(k)

Disability insurance

Life insurance

Paid time off

Voluntary benefits

Job summary

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Assistant to work in our Financial Services Department in Minneapolis, MN. The role supports busy attorneys and paralegals, handling drafting, document management, invoices, and calendar coordination in a fast-paced team environment.

Qualified candidates will have strong grammar and proofreading skills, experience with Microsoft Office, and the ability to manage multiple tasks with deadlines.

Qualifications

• Excellent computer and communication skills.
• Experience with the Microsoft Office suite.
• Excellent grammar, proofreading and attention to detail.
• Ability to organize, prioritize and manage multiple tasks amid interruptions.

Responsibilities

• Draft and format professional correspondence and documents.
• Review, organize, assemble and scan documents.
• Prepare, circulate and track signature pages.
• Create and help maintain closing checklists.
• Assist and maintain checklists in the preparation of closings.
• Process and transmit client documents and materials.
• Review, edit and finalize attorney time entries.
• Process invoices and reimbursements.
• Open client files and maintain electronic files.
• Provide administrative support including calendar and email maintenance, answering phones and travel arrangements.

Skills

Strong initiative

Creative problem-solving

Dependable & professional

Interpersonal skills

Work under pressure

Adaptability

Organizational skills

Tools

Microsoft Office

iManage

InTapp

iTimekeep

Job description

Minneapolis, MN

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Assistant to work in our Financial Services Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):

• Draft and format professional correspondence and documents.
• Review, organize, assemble and scan documents.
• Prepare, circulate and track signature pages.
• Create and help maintain closing checklists.
• Assist and maintain checklists in the preparation of closings.
• Process and transmit client documents and materials.
• Review, edit and finalize attorney time entries.
• Process and distribute invoices.
• Organize and maintain electronic files and process new file openings.
• Provide administrative support such as calendar and email maintenance, answering phones and making travel arrangements.
• Calendar important deal closing dates.
• Provide quality, responsive customer service to clients and co-workers.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Advise and communicate regularly with team regarding status of client matters.
• Open client files.
• Process invoices and reimbursements.
• Process document comparisons.
• Complete other projects and assignments as assigned.

COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:

• Strong initiative and creative problem-solving skills.
• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to work in a fast-paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

QUALIFICATIONS REQUIRED:

• Excellent computer and communication skills.
• Experience with the following software: Microsoft Office.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

QUALIFICATIONS, PREFERRED:

• At least one year of legal administrative assistant experience in a law firm preferred.
• Experience in a legal office.
• Experience in providing administrative support functions.
• Experience with the following software: iManage, InTapp, and iTimekeep

WORKING CONDITIONS:

• Requires use of office equipment, such as computer terminals, telephones and copiers.
• Requires sitting and computer-related activities for extended periods of time.
• Requires occasional lifting of up to and exceeding 20 lbs.
• Job duties may require time over 37.50 hours per week.

Salary & Benefits

Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate’s relevant knowledge, and alignment with the responsibilities of the position, as follows:

• Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
• Candidates with growing proficiency and a solid track record in similar roles may be considered in the $56,000–$75,000 range.
• Those with advanced, specialized knowledge or a history of leading complex work in this area may fall within the $67,500–$80,000 range.
• Candidates with extensive, strategic-level experience or who bring deep subject matter expertise may be paid up to $91,000.

Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full-time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

Equal Opportunity Employer

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.