Legal Assistant - Financial Services

Winthrop & Weinstine, P.A.; Minneapolis (MN); On-site; USD 48,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

401(k)

Disability insurance

Life insurance

Paid time off

Voluntary benefits

Job summary

Winthrop & Weinstine, P.A. in Minneapolis, MN seeks a Legal Assistant in the Financial Services department. The role supports busy attorneys and paralegals with drafting, document management, invoicing and closing processes.

The position requires strong attention to detail, excellent communication, and ability to work in a fast-paced law firm environment. Competitive salary and comprehensive benefits offered.

Qualifications

• Experience providing administrative support in a professional setting.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office and productivity tools.

Responsibilities

• Draft and format professional correspondence and documents.
• Review, organize, assemble and scan documents.
• Prepare, circulate and track signature pages and closing checklists.
• Provide administrative support including calendar management and travel arrangements.
• Maintain electronic files and process new file openings.
• Assist with client communications and invoicing processes.
• Support time entry accuracy and client billing.

Skills

Administrative support

Computer skills

Microsoft Office

iManage

InTapp

Tools

iManage

InTapp

Job description

At Winthrop, we never settle. Through a collaborative and innovative approach, we rethink what’s possible and solve problems to generate momentum for our clients.

We are committed to building a diverse workforce of talented individuals who embody our mission to bring smart perspectives and practical outcomes to the law. At our core, we believe diversity and inclusion are table stakes and work each day to promote these values through a variety of initiatives, activities and organizations.

Join our nimble force and put the law to work.

Attorneys

Your practice is your business. At Winthrop, we’re cultivating a team of forward-thinking, innovative lawyers who solve problems and generate results for our clients. We’re not your typical law firm. We consistently look for ways to push the boundaries of the law and make it work harder for our clients. We are always interested in bringing on forward-thinkers who will help us in this mission to supplement growing practice areas or add areas of experience.

We believe in creating an environment that fosters development, success and long-term enjoyment of practicing law, while allowing you to assume responsibility and pursue your professional interests. Our office atmosphere is collegial, where attorneys and staff truly enjoy working together to serve our clients’ needs. As a reward for hard work and an enterprising spirit, we offer associates a unique opportunity for early shareholder status and additional compensation. We also sponsor regular formal and informal social and recreational firm-wide activities throughout the year.

Associate Compensation

Our associate compensation system is designed to attract and recruit the top law students throughout the United States and reward those whose productivity contributes to the growth and profitability of the firm. This includes not only a market rate compensation and bonus structure, but also opportunities to participate in activities traditionally reserved for shareholders and to attain early shareholder status.

Summer Associate Program

The Summer Associate program is designed to provide an experience that reflects life at the firm as a lawyer. It is offered to law students after their first or second year, and presents a challenging variety of legal work.

As a summer associate, you’ll prepare agreements, briefs, interrogatories, and other legal documents and be encouraged to attend client meetings, depositions, court hearings, negotiations and closings. You’ll be assigned a mentor who helps you with administrative, professional and personal questions. You’ll also have the opportunity to work with a number of different attorneys throughout the summer.

You’ll work in different areas of practice throughout your experience, and rather than a formal rotation program, you’ll have significant exposure to a particular practice area, if you so desire.

Almost every summer associate who has received an offer to join the firm has accepted it.

Professional Staff

Our goal at Winthrop is to provide quality service to clients on a daily basis, while mutually supporting the career goals and objectives of our attorneys and staff.

Every member of the team has a role that contributes to our operation and success. We offer career opportunities in the following areas:

• Accounting
• Human Resources
• Information Technology
• Legal Assistant
• Marketing/Business Development
• Paralegal
• Word Processing

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position:Legal Assistant - Financial Services

Location: Minneapolis, MN

Job Id:203

# of Openings:1

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Assistant to work in our Financial Services Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

ESSENTIAL JOB FUNCTIONS:

• Draft and format professional correspondence and documents.
• Review, organize, assemble and scan documents.
• Prepare, circulate and track signature pages.
• Create and help maintain closing checklists.
• Assist and maintain checklists in the preparation of closings.
• Process and transmit client documents and materials.
• Review, edit and finalize attorney time entries.
• Process and distribute invoices.
• Organize and maintain electronic files and process new file openings.
• Provide administrative support such as calendar and email maintenance, answering phones and making travel arrangements.
• Provide quality, responsive customer service to clients and co-workers.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Advise and communicate regularly with team regarding status of client matters.
• Process invoices and reimbursements.
• Process document comparisons.
• Complete other projects and assignments as assigned.
• Strong initiative and creative problem-solving skills.
• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to work in a fast-paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

QUALIFICATIONS REQUIRED:

• Experience in providing administrative support functions.
• Excellent computer and communication skills.
• Advanced proficiency in Microsoft Suite.

QUALIFICATIONS, PREFERRED:

• At least one year of legal administrative assistant experience in a law firm preferred.
• Experience in a legal office.
• Experience with the following software: iManage, InTapp.

WORKING CONDITIONS:

• Requires use of office equipment, such as computer terminals, telephones and copiers.
• Requires sitting and computer-related activities.
• Requires lifting of up to 20 lbs.

SALARY & BENEFITS

Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate’s relevant knowledge, and alignment with the responsibilities of the position, as follows:

• Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
• Candidates with growing proficiency and a solid track record in similar roles may be considered in the $56,000–$75,000 range.
• Those with advanced, specialized knowledge or a history of leading complex work in this area may fall within the $67,500–$80,000 range.
• Candidates with extensive, strategic-level experience or who bring deep subject matter expertise may be paid up to $91,000.

Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

Equal Opportunity Employer

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.