Legal Assistant 1

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 35,000 - 50,000; Full time

Job summary

Join the Department of State Legal Office as a Legal Assistant 1, where you will provide essential support to attorneys. This role involves preparing legal filings, ensuring compliance with court rules, and managing case information. Enjoy a fast-paced environment with opportunities for telework after six months. The position offers a comprehensive benefits package and a commitment to employee wellness.

Benefits

Health coverage

Vision and dental plans

Paid vacation and sick leave

Flexible work schedules

Employee-only discounts

Qualifications

• Experience in clerical, enforcement, or investigative work.
• Ability to perform essential job functions.

Responsibilities

• Prepare and process legal filings with various courts.
• Track data in the Pennsylvania Licensing System.
• Review correspondence for compliance with style and rules.

Skills

Attention to detail

Communication

Education

Three years of responsible clerical work

Job description

Do you have a background in handling office support tasks within a legal setting? If so, start a new chapter in your career with the Department of State Legal Office as a Legal Assistant 1. This position allows you to utilize your expertise as you provide essential support for division attorneys, ensuring confidentiality in all matters pertaining to the Legal Office and the Bureau of Professional and Occupational Affairs. If you are a detail-oriented professional that enjoys working in a fast-paced environment, we have the perfect opportunity for you!

As a Legal Assistant 1, you will be responsible for preparing and processing legal filings with the Prothonotary's Office, Commonwealth Court, Pennsylvania Supreme Court, and Courts of Common Pleas. Attention to detail is key as you must ensure filings meet each entity's procedural requirements including fees and copy counts. Work involves analyzing incoming matters (electronic and mail) to determine case initiation needs, related documents, and next steps for processing by appropriate parties. You will have the opportunity to correspond with external agency docket clerks to coordinate and refer hearing officer requests. Additional responsibilities include:

• Tracking data in the Pennsylvania Licensing System (PALS)
• Reviewing correspondence, orders, memos, and court documents for grammar and citation compliance with style and court rules
• Retrieving case information and preparing case files
• Scheduling hearings within regulatory timeframes
• Answering phone calls and greeting visitors
• Handling incoming mail

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, after 6 months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

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See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Minimum Experience and Training Requirements:

• Three years of responsible clerical, enforcement or investigative work; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.