Legal Assistant

Gilbert-Law-Pllc; White Bear Lake (MN); On-site; USD 28,000 - 30,000; Full time

Job summary

Gilbert Law PLLC in White Bear Lake, Minnesota, seeks a driven Legal Assistant to handle client intake, scheduling, and calendar coordination for a busy law practice.

The role includes marketing support, coordinating meetings, drafting materials, and assisting with client communications in estate planning and business law.

Applicants should have law office experience, strong communication and listening skills, a Bachelor's degree, and 2–4 years of administrative work.

Qualifications

• Experience working in a law office.
• Strong communication and listening skills and personal skills.
• Experience in a client‑oriented atmosphere.
• Bachelor's Degree from an accredited college or university.
• Strong business English for correspondence and materials.
• Ability to work independently with minimal instructions.
• Ability to prioritize workload based on internal and external needs.
• Ability to work with internal and external clients professionally.
• Strong critical thinking skills.
• 2–4 years in an Administrative Assistant or similar role.
• Proficiency in MS Office; experience with Clio or Lawmatics preferred.

Responsibilities

• Conduct intake meetings for potential clients.
• Meet with clients to review and sign documents.
• Schedule client meetings for the attorney.
• Secure speaking engagements for attorneys on estate planning.
• Draft wealth inventories in Excel for clients.
• Attend marketing events on behalf of the firm.
• Secure reviews from clients.
• Print and prepare binders for delivery.
• Perform other administrative duties as assigned.

Skills

Communication skills

Active listening

Client management

MS Office

Education

Bachelor's Degree

Tools

Clio or Lawmatics

Job description

Legal Assistant

Gilbert Law PLLC White Bear Lake, Minnesota, United States

About this position

We’re looking for an enthusiastic, highly energetic, and highly motivated administrative assistant to assist with intake of client calls, scheduling and coordinating client meetings, managing client relationships, marketing our services, and general administrative tasks in a growing law office.

The successful candidate should have a background in professional services and managing schedules with exceptional communication, listening, and problem-solving skills. If you love tackling tasks, interacting with people, and you’re interested in managing calendars for a high-volume legal practice in estate planning and business law with opportunities for career growth in a positive, fast-paced work environment, we want to hear from you!

Compensation

$20-$22 per hour plus commissions!

Responsibilities

• Conduct intake meetings for potential clients
• Meet with clients to review and sign documents
• Schedule client meetings for the attorney
• Secure speaking engagements for attorneys to present on estate planning
• Draft wealth inventories in Excel for clients
• Attend marketing events on behalf of the law firm
• Secure reviews from satisfied clients
• print and prepare binders for delivery
• Other administrative duties as assigned

Qualifications

• Experience working in a law office
• Display strong communication skills, active listening skills, and personal skills
• Experience working in a client-oriented atmosphere
• Bachelor's Degree from an accredited college or university
• Strong knowledge of business English in composition to include correspondence and various other materials
• Good communication skills
• Ability to work independently with minimal instructions
• Ability to prioritize workload based on internal and external customer needs
• Ability to meet and deal with internal and external customers in a professional manner
• Strong critical thinking skills
• 2-4 years of experience in an Administrative Assistant or similar position
• Proficient in MS Office with a minimum of 2 years of experience
• Preferred: experience working with Clio or Lawmatics legal software

About Company

We are a growing law firm based in White Bear Lake with a satellite office in Roseville. We provide estate planning and business law services for families and business owners in the Twin Cities and Duluth, MN area.

Gilbert Law is a boutique law firm with two attorneys and three support staff. We are growing and expanding quickly. We enjoy leveraging technology and software to streamline efficiency and to enhance the client experience. Please see our website: www.gilbertlawpllc.com.

Salary Information

$20 - $22Hourly Wage