Legal Assistant – Client Intake, Scheduling & Admin

Gilbert-Law-Pllc; White Bear Lake (MN); On-site; USD 28,000 - 30,000; Full time

Job summary

Gilbert Law PLLC in White Bear Lake, Minnesota, seeks a driven Legal Assistant to handle client intake, scheduling, and calendar coordination for a busy law practice.

The role includes marketing support, coordinating meetings, drafting materials, and assisting with client communications in estate planning and business law.

Applicants should have law office experience, strong communication and listening skills, a Bachelor's degree, and 2–4 years of administrative work.

Qualifications

• Experience working in a law office.
• Strong communication and listening skills and personal skills.
• Experience in a client‑oriented atmosphere.
• Bachelor's Degree from an accredited college or university.
• Strong business English for correspondence and materials.
• Ability to work independently with minimal instructions.
• Ability to prioritize workload based on internal and external needs.
• Ability to work with internal and external clients professionally.
• Strong critical thinking skills.
• 2–4 years in an Administrative Assistant or similar role.
• Proficiency in MS Office; experience with Clio or Lawmatics preferred.

Responsibilities

• Conduct intake meetings for potential clients.
• Meet with clients to review and sign documents.
• Schedule client meetings for the attorney.
• Secure speaking engagements for attorneys on estate planning.
• Draft wealth inventories in Excel for clients.
• Attend marketing events on behalf of the firm.
• Secure reviews from clients.
• Print and prepare binders for delivery.
• Perform other administrative duties as assigned.

Skills

Communication skills

Active listening

Client management

MS Office

Education

Bachelor's Degree

Tools

Clio or Lawmatics

Job description

Gilbert Law PLLC in White Bear Lake, Minnesota, seeks a driven Legal Assistant to handle client intake, scheduling, and calendar coordination for a busy law practice.

The role includes marketing support, coordinating meetings, drafting materials, and assisting with client communications in estate planning and business law.

Applicants should have law office experience, strong communication and listening skills, a Bachelor's degree, and 2–4 years of administrative work.