Legal Assistant

Rossen Law Firm; United States; Remote; USD 35,000 - 50,000; Full time

Job summary

A Criminal Defense Law Firm in Fort Lauderdale seeks a highly motivated Virtual Legal Assistant to manage operations and support case preparation. The ideal candidate has over 1 year of legal support experience, strong organizational skills, and a genuine desire to help clients. Proficiency in Microsoft and Google applications is essential. Join a dynamic team committed to providing compassionate representation.

Qualifications

• 1+ years of proven experience in legal support is required.
• Excellent organizational skills and the ability to manage multiple priorities effectively.
• Understanding of legal terminology, procedures, and documentation.

Responsibilities

• Interact with clients and maintain case management systems.
• Schedule appointments and maintain firm calendars.
• Prepare legal correspondence and manage client files.

Skills

Excellent computer skills

Strong customer service skills

Organizational skills

Attention to detail

Ability to handle sensitive situations

Tools

Microsoft applications

Google applications

Salesforce

Job description

This is not so much a “Job Ad” as it is an “Invitation for a Career Challenge.” Are you up for a challenge? If not, then there is no need to read any further; this job is not for you. Still reading? Great. The next level of your career awaits you. Are you passionate about helping people? Are you a top-level performer who wants to work with other high achievers? If you’re not afraid to work hard and be recognized for your achievements, Rossen Law Firm is the place for you. We are a Criminal Defense Law Firm located in Fort Lauderdale, Florida. We help good people when bad things happen so they can achieve their best future. We seek a highly motivated and detail-oriented Virtual Legal Assistant to support our dynamic team. The successful candidate will play a vital role in managing day-to-day operations, assisting with case preparation, and ensuring efficient workflow within the firm. This position offers a unique opportunity to develop professionally in a supportive, high-performing environment. You will be part of a thriving dream team of dedicated, sharp, funny, and talented individuals. You will be deeply involved in our commitment to giving our clients the respect, understanding, and compassion they deserve. Challenge accepted?

Responsibilities

• Interacts with clients and other parties and builds relationships with them by phone, email, and in person
• Maintains and updates case management systems, relationship management systems, document management systems, and other mission‑critical systems
• Maintains calendars: schedules appointments, posts tasks, and deadlines, and ensures the firm and team’s calendars are accurately maintained and organized in a logical and efficient manner
• Retrieves and delivers emails and voicemails and ensures that copies of messages are documented in the firm’s files (paper, electronic, or both)
• Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues
• Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, co‑counsel, and opposing counsel
• Sets up and manages new client and firm files (including unique post‑strategy session tasks)
• Ensures tasks are completed by the due date, legal documents are accurate, and client communications are handled promptly

Qualifications

• 1+ years of proven experience in legal support is required
• Experience in criminal law is preferred but not required
• Excellent computer skills and experience in Microsoft and Google applications and Salesforce
• Strong customer service skills with a genuine desire to help people in need (you must love criminal defense)
• A strong‑minded person who can handle coaching in a fast‑paced environment
• Ability to handle sensitive situations in a professional, confidential, and courteous manner
• A curiosity to learn things quickly and always strive to be better
• Spanish‑speaking is preferred
• Understanding of legal terminology, procedures, and documentation
• Excellent organizational skills and the ability to manage multiple priorities effectively
• Detail‑oriented with a commitment to accuracy and quality
• Ability to work independently and as part of a team in a fast‑paced environment