Legal Assistant

WVU Medicine; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking a Legal Assistant to support the litigation team under the Associate Litigation Counsel. The role includes calendar management, document preparation, and filing coordination, as well as organization of case files and discovery materials.

Ideal candidates will have a high school diploma, 2 years in a legal setting, and strong Microsoft Office/Adobe skills. The position is full-time in Morgantown, WV, with standard 40-hour weeks.

Qualifications

• Minimum high school diploma or equivalent.
• Two (2) years of experience in legal or related field.

Responsibilities

• Provide wide range of support to WVUHS litigation team.
• Calendar management and travel coordination for assistant litigation counsel.
• Communicate with internal WVUHS departments regarding legal matters.
• Prepare documents for signature and coordinate filing (mail or electronic).
• Monitor and maintain management information for the WVUH Legal Services Department.
• Maintain departmental filing system for quick access to information.
• Complete projects related to organization of documents and filings.
• Create and organize information and generate reference tools for office use.
• Circulate copies of litigation documents to team members and stakeholders.
• Support other counsel and staff within the Department as needed.
• Train personnel in litigation databases as directed.
• Organize and track files for important case documents and discovery in electronic databases.
• Assist with discovery materials and court filings review.
• Search legal records in computer databases.

Skills

Verbal & written comms

Proofreading

Organizational skills

Computer literacy

Prioritization

Time management

Education

High School diploma

Associates degree (preferred)

Tools

Microsoft Office

Adobe

Job description

Acting under the direction and supervision of the Associate Litigation Counsel, provides general Legal Assistant support of the litigation functions and responsibilities of the Associate Litigation Counsel, as well as in support of the more general legal needs of the WVUHS Legal Department.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School diploma or Equivalent

EXPERIENCE:

1. Two (2) years of experience in legal or related field.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associates degree in business/office management, secretarial sciences, or related legal field

EXPERIENCE:

1. Experience with database and document management systems

2. Experience related to general litigation and legal processes

3. Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Provide a wide range of support to WVUHS litigation team

2. Key point of contact, responsible for calendar management and travel (when necessary) for assistant litigation counsel.

3. Communicate timely and professionally with internal WVUHS departments regarding legal matters.

4. Prepares documents for signature and coordinates execution and mailing or electronic filing of legal documents.

5. Monitor and maintain management information for the WVUH Legal Services Department.

6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.

7. Complete various projects related to the organization of documents, filing systems, and management of litigation matters.

8. Create and organize information, and generate reference tools for easy use by the office.

9. Circulate copies of litigation documents to litigation team members and other stakeholders as appropriate.

10. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.

11. Train other personnel in litigation databases as directed.

12. Organize and track files for important case documents, including pleadings and voluminous discovery documents; creating files and maintaining files in electronic case management databases.

13. Obtaining and assisting with the review of discovery materials and other court filings.

14. Search legal records collected in computer databases.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods of sitting.

2. Manual dexterity used in operating standard office equipment

3. Lifting of no more than 10 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.

SKILLS AND ABILITIES:

1. Good verbal and writing skills.

2. Ability to proofread and edit documents.

3. Good organizational skills.

4. Basic computer knowledge and ability to operate standard office software.

5. Willingness to adapt and reprioritize tasks in a changing environment.

6. Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

509 SYSTEM Legal Services

Address:

1240 Suncrest Towne Centre

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.