Legal Assistant

PENA GARCIA & DIZ PLLC; United States; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

3 weeks PTO

401(k) with match

Health insurance (60% paid)

Dental and vision at employee'sexpense

Paid parking

Discretionary salary and bonus reviews

Job summary

PENA GARCIA & DIZ PLLC in the United States is seeking a highly motivated Legal Assistant to support three attorneys in a fast-paced insurance defense practice. The role requires strong organization, proactive work, and the ability to meet tight deadlines.

Responsibilities include preparing case documents and subpoenas, requesting medical records, scheduling hearings and depositions, tracking deadlines, and serving as the primary contact for clients and opposing counsel.

Qualifications

• Proven experience as a Legal Assistant.
• Experience in insurance defense strongly preferred.
• Familiarity with legal procedures and court systems.

Responsibilities

• Prepare case documents and subpoenas, request medical records, and organize files.
• Schedule hearings, depositions, mediations, and meetings.
• Track deadlines and maintain calendars for attorneys.
• Serve as primary contact for clients, witnesses, and opposing counsel.
• Provide general office and administrative support.

Skills

Highly organized

Attention to detail

Excellent verbal and written comms

Multitasking

Tools

PerfectLaw

Microsoft Office

Job description

Job Description

Job Description

Job Summary

We are seeking a highly motivated, organized, and proactive Legal Assistant to join our team. In this role, you will provide comprehensive legal and administrative support to three (3) attorneys in a fast-paced insurance defense practice. The ideal candidate is a hardworking team player who excels at managing tight deadlines and maintaining flawless file organization.

Responsibilities

• Case & Document Management: Prepare case-specific documents, including subpoenas; request and follow up on medical records; manage and organize case files.
• Scheduling & Docketing: Schedule hearings, depositions, mediations, and meetings.
• Deadline Tracking: Calculate, enter, and track strict legal deadlines to ensure attorneys are consistently prepared and on top of their schedules.
• Communication: Serve as a primary point of contact for clients, witnesses, judicial assistants, and opposing counsel.
• Administrative Support: Provide general office and administrative support as needed.

Qualifications

• Experience: Proven experience as a Legal Assistant (Insurance Defense experience strongly preferred).
• Software: Proficiency with PerfectLaw (or similar case management software) and Microsoft Office.
• Skills: Strong familiarity with legal procedures, terminology, and the court system. Excellent verbal/written communication and multitasking skills.
• Traits: Highly organized, exceptional attention to detail, and able to work well under pressure.

Compensation & Benefits

• Time Off: 3 weeks Paid Time Off (PTO) + Paid Holidays.
• Retirement: 401(k) with company match.
• Health & Wellness: Company pays 60% of health insurance. Dental and vision plans are available at the employee's expense.
• Perks: Paid parking.
• Growth: Annual discretionary salary and bonus reviews.