Legal Assistant

Albert & Mackenzie, LLP; United States; Remote; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) Plan

Paid Time Off

Dental Coverage

Work-Life Balance

Job summary

Albert & Mackenzie, LLP, a California workers’ compensation defense firm, is seeking a skilled Legal Assistant to support attorneys with complex secretarial tasks, dictation, and document preparation. The role offers a remote option for California residents and a fast-paced environment.

Ideal candidates have 3+ years in a workers’ compensation defense secretarial role, strong typing (75 WPM), proficiency in Outlook, Word, Adobe Acrobat, and cloud storage, plus familiarity with case management

Qualifications

• Minimum 3+ years of experience as a Legal Secretary in a workers’ compensation defense firm.
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills.
• Case Management Software and EAMS are a plus.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.

Responsibilities

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document and bill for all billable work and tasks according with billing procedures.
• Operate standard office equipment such as copy machines, scanners.
• Receive and place telephone calls.
• Other duties as assigned.

Skills

Legal secretary experience

Typing 75 WPM

Strong writing and proofreading

Communication skills

Discretion and confidentiality

Tools

Microsoft Outlook

Microsoft Word

Adobe Acrobat

Dropbox / Cloud storage

Case Management Software

EAMS

Job description

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for six consecutive years (2021–2026), the firm has also earned multiple _Best Places to Work_awards.

Legal Assistant - Workers’ Compensation Defense

** Work Remote Optional - California Residents ONLY

Job Purpose:

Under general direction, perform a full range of complex and responsible secretarial and legal work utilizing legal terminology, procedures, and documents. Coordinate preparation of legal documents and correspondence.

Duties and Responsibilities:

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document and bill for all billable work and tasks according with billing procedures.
• Operate standard office equipment such as copy machines, scanners.
• Receive and place telephone calls.
• Other duties as assigned.

Skills/Qualifications:

• Minimum 3+ years of experience as a Legal Secretary in a workers’ compensation defense firm required.
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills.
• Case Management Software and EAMS are a plus.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.

Compensation: $26 - 35/Hour

Location: California, United States

The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously. Must possess excellent verbal and written communication skills and have pride in work product. This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals.

Albert & Mackenzie is an established and growing California workers’ compensation defense law firm with a strong presence throughout the state. Recognized as a Great Place to Work for six consecutive years (2021-2026), the firm has also received multiple Best Places to Work awards.

Albert and Mackenzie offers a competitive compensation package including 100% company-sponsored employee Medical and Vision Insurance; Short Term Disability, Long Term Disability and Life insurance benefits; a 401k plan; paid time off; and optional voluntary dental plan. We offer an excellent work/life balance in a collaborative and casual work environment.

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Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

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