LEGAL ASSISTANT

McAfee & Taft; Tulsa (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

McAfee & Taft in Tulsa, OK is seeking a skilled Legal Administrative Assistant to support several attorneys across diverse specialties. The role emphasizes precise typing, document formatting, and confidential handling of materials.

You will gather information, prepare contracts and pleadings, maintain files, and coordinate meetings and travel as needed. Strong English communication and attention to detail are essential for success.

Qualifications

• Integrity and ethics in handling confidential information
• Strong written and verbal communication skills
• Excellent listening and relationship-building abilities
• Attention to detail and commitment to quality
• Ability to prioritize and meet deadlines

Responsibilities

• Provide secretarial support for several attorneys in various legal specialties
• Gather and compile information and documents from multiple sources
• Type documents accurately and handle confidential information
• Prepare letters, tables, reports and other materials
• Prepare contracts, briefs, policies, and pleadings with proper legal terminology
• Maintain files, databases and records; oversee documents and certificates
• Coordinate communications with other departments to ensure compliance with requests
• Assist other secretaries and back up during heavy workloads or absences
• Schedule appointments, meetings and travel arrangements as needed
• May lead and train staff in related tasks

Skills

Integrity/Ethics

Communication

Interpersonal Skills

Quality

Sense of Urgency

Education

High School Diploma (required)

Tools

MS Office Suite

Job description

Job Details

Job Location: OK - Tulsa - Tulsa, OK 74103, Position Type: Full Time, Job Category: Legal Admin, POSITION SUMMARY

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Provide specific secretarial support for several attorneys in various legal specialties
• Gather relevant information and documents, under direction, or compiles data from a variety of sources
• Perform a wide variety of typing assignments which may be confidential in nature and require research to complete
• Compose, edit, revise, tabulate, and print letters, tables, reports, and other materials
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, and pleadings
• Establish, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents
• Provide follow up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues
• Interact with other secretaries to assist with heavy workload or coverage
• Support other attorneys as a back-up when other secretaries are out of the office
• Schedule appointments and perform other duties related to maintaining schedules (may schedule and coordinate meetings and conferences, including travel and lodging arrangements and facilities)
• May lead, guide and train staff performing related work as appropriate

Supervisory Responsibilities

This job has no supervisory responsibilities.

QUALIFICATIONS: POSITION QUALIFICATIONS

• Integrity/Ethics- Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.
• Communication- Communicates well both verbally and in writing, shares information and ideas with others, has good listening skills.
• Interpersonal Skills- Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback, and handles constructive criticism.
• Quality- Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Sense of Urgency- Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines.

SKILLS & ABILITIES

Education: High School Diploma is required. Associates or Bachelor’s Degree is preferred. An equivalent combination of education and experience is required.

Experience: Minimum of 3 years administrative support experience required, and 5+ years in administrative support preferred.

Computer Skills: Skilled with MS Office Suite and other office products.

Certificates & Licenses:

Other Requirements: Excellent written and oral communication skills (comprehension & expression). Strong command of the English language, including excellent spelling, grammar, punctuation, form and style. Detail-oriented and ability to create, compose, proof and edit correspondence. Knowledge of legal terminology and procedures and maintain confidentiality of records and information.

WORK ENVIRONMENT

Work environment is in a professional office setting. The majority of activity this role performs will be sedentary work.