Legal Assistant

Saxe Doernberger & Vita, P.C.; Temecula (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

PTO

Health, dental, and vision coverage

401(k) with match

Job summary

Saxe Doernberger & Vita, P.C. (SDV) is seeking an experienced Legal Assistant to support a busy insurance coverage disputes practice in California. The role focuses on administrative and operational support, including document preparation, scheduling, and time entry management.

The ideal candidate has 3+ years of law firm experience, strong Microsoft Office skills, and familiarity with document management and e-filing systems. The position is on-site with competitive benefits.

Qualifications

• 3+ years of law firm experience as a Legal Assistant
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with document management systems and e-filing systems

Responsibilities

• Provide administrative and secretarial support to assigned attorneys and paralegals
• Format, proofread, and finalize correspondence, pleadings and other legal documents
• Maintain attorney calendars in Outlook and track deadlines
• Arrange travel for attorneys and prepare reimbursements
• Maintain client and matter files electronically and in hard copy
• Enter, review, and revise time entries as needed
• Assist with conflict checks and matter opening processes
• Review vendor invoices for accuracy and payment submission
• Provide professional support via phone and email
• Assist with basic e-filing in state and federal courts

Skills

Legal assistant experience

Microsoft Office

Document management

e-filing knowledge

Organization & time management

Tools

NetDocuments

CAREFIT or similar

Job description

About Us

Saxe Doernberger & Vita, P.C. (SDV) is a nationally recognized law firm dedicated exclusively to representing policyholders in insurance coverage disputes. With headquarters in Connecticut and offices in California and Florida.

Position Summary

We are seeking an experienced Legal Assistant with 3+ years of law firm experience to support a busy practice. This role focuses on administrative and operational support, including document preparation, and scheduling. The ideal candidate is organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment while providing responsive support to attorneys and internal teams.

Key Responsibilities

• Provide administrative and secretarial support to assigned attorneys and, as needed, paralegals
• Format, proofread, and finalize correspondence, pleadings, and other legal documents
• Maintain attorney calendars in Outlook, including scheduling meetings and tracking deadlines
• Organize and coordinate travel arrangements for attorneys
• Prepare expense reimbursements and mileage submissions
• Maintain and update client and matter files, both electronically and in hard copy
• Accurately enter, review, and revise time entries as needed
• Assist with conflict check submissions and matter opening processes
• Review vendor invoices for accuracy and coordinate submission for payment
• Provide responsive and professional support via phone and email
• Assist with basic e‑filing in state and federal courts as needed
• Support general matter coordination to ensure tasks and deadlines are tracked and completed

Qualifications

• Minimum of 3+ years of experience as a Legal Assistant in a law firm environment required
• Strong experience providing administrative and document support to attorneys
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with document management systems (e.g., NetDocuments or similar) preferred
• Familiarity with legal or business systems (e.g., CARET or similar) preferred
• Basic familiarity with e‑filing systems (e.g., PACER, state platforms) preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Strong written and verbal communication skills
• Reliable, responsive, and able to work independently on day‑to‑day tasks
• Ability to remain in a seated position for extended periods of time
• Frequent use of a computer, keyboard, and other standard office equipment
• Occasional standing, walking, bending, and reaching to retrieve or file documents
• Occasional lifting and carrying of files or office materials (generally up to 15 pounds)

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Benefits

• Competitive salary and year-end performance based bonus.
• Generous PTO and flexible work arrangements as applicable.
• Comprehensive health, dental, and vision coverage.
• 401(k) with match from first date of employment.

We’re excited to meet passionate professionals who are ready to make an impact, and we warmly encourage you to apply and grow with the SDV team.