Legal Assistant

ProSearch; Portland (ME); On-site; USD 42,000 - 60,000; Full time

Job summary

ProSearch in Portland, Maine is seeking a detail-oriented Legal Assistant on a temp-to-hire basis to support attorneys handling municipal, land use, environmental, and corporate matters. You will open and organize client files, prepare and format documents, track deadlines, manage calendars, assist with research and filings, and provide general office support.

Maine Notary Public certification or willingness to obtain it is a plus; strong MS Office skills and excellent communication complete the

Qualifications

• 3+ years of administrative or legal support experience.
• Experience in a law firm or municipal setting preferred.
• Strong proficiency in MS Office and document handling.
• Excellent organization, proofreading, and communication skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Maine Notary Public certification or willingness to obtain it.

Responsibilities

• Provide administrative and legal support to attorneys, including preparing, proofreading, and formatting documents and correspondence.
• Open, organize, and maintain client files and legal records.
• Assist with research, document collection, and electronic filings.
• Track deadlines, manage calendars, and coordinate meetings.
• Assist with legal notices, mailings, and document distribution.
• Enter attorney time, process reimbursements, and provide general office support as needed.

Skills

Administrative support

Legal support

Microsoft Office

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Job description

We are seeking an organized, detail-oriented Legal Assistant on a temp to hire basis to join a busy law firm in Portland, Maine. This position provides administrative and legal support to attorneys working in municipal, land use, environmental, and corporate law. The ideal candidate is a strong multitasker with excellent communication skills who enjoys working in a professional, fast-paced environment.

Key Responsibilities

• Provide administrative and legal support to attorneys, including preparing, proofreading, and formatting documents and correspondence.
• Open, organize, and maintain client files and legal records.
• Assist with research, document collection, and electronic filings.
• Track deadlines, manage calendars, and coordinate meetings.
• Assist with legal notices, mailings, and document distribution.
• Enter attorney time, process reimbursements, and provide general office support as needed.

Qualifications

• 3+ years of administrative or legal support experience, or an equivalent combination of education and experience.
• Experience in a law firm, municipal office, or similar professional setting preferred.
• Strong proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational, proofreading, and communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Familiarity with municipal law is a plus but not required.
• Maine Notary Public certification or willingness to obtain it.

This is a great opportunity for an experienced administrative professional or Legal Assistant looking to join a collaborative legal team in Portland!

Salary Disclaimer

The salary range for this role reflects the minimum and maximum compensation for the role. Offers are typically made between the range minimum and the range midpoint. Actual compensation will be determined based on job-related skills, experience, and expertise, as evaluated during the interview process. Compensation may also vary based on where a role is performed.

Equal Opportunity Statement

ProSearch is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to legally protected characteristics. All employment decisions are based on business needs, job requirements, and individual qualifications.