Legal Assistant

Springborn Staffing; Kennebunk (ME); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with employer match

Professional development

Job summary

Springborn Staffing seeks a detail-oriented Family Legal Assistant for a busy Family Law team in Kennebunk, Maine. Travel to Brunswick occasionally required as part of client and court visits.

The ideal candidate will stay organized, handle multiple priorities, and support attorneys and clients with document prep, calendar management, and communication. Law office experience is preferred, recent graduates considered.

Qualifications

• Minimum 1 year of experience in a professional office environment.
• Legal office experience preferred but not required.
• Experience with scheduling, document prep, calendar management, email management, and administrative support.
• Ability to learn and utilize case management and CRM software.

Responsibilities

• Opening and closing client matters in case management and CRM systems.
• Maintaining accurate electronic and physical files.
• Processing and organizing court documents, scheduling notices, calendars, and client records.
• Monitoring shared inboxes and processing emails, documents, and system integrations.
• Preparing, proofreading, and formatting legal documents and correspondence using templates and attorney direction.
• Preparing, filing, and tracking motions and other court filings.
• Communicating with courts, agencies, vendors, clients, and prospective clients via phone and email.
• Scheduling meetings and appointments and managing attorney calendars.
• Assisting with client communications, follow-up, billing, and timekeeping procedures.
• Providing general administrative support, including scanning, copying, filing, and mailing correspondence.
• Collaborating with team members to ensure efficient office operations.

Skills

Organizational skills

Attention to detail

Reliability

Team player

Strong communication

Tools

Case management software

CRM software

Mac OS

Google Workspace

Apple Mail

Job description

About the Opportunity

A well-established law firm is seeking a detail-oriented, dependable, and team-focused Family Legal Assistant to support a busy Family Law practice. This position is based in Kennebunk, Maine, with occasional travel to Brunswick required.

The ideal candidate is organized, proactive, and comfortable managing multiple priorities while maintaining accuracy and professionalism. This role is perfect for someone who enjoys supporting attorneys and clients, thrives in a collaborative environment, and takes pride in keeping matters moving forward efficiently.

Key Responsibilities

• Opening and closing client matters in case management and CRM systems
• Maintaining accurate electronic and physical files
• Processing and organizing court documents, scheduling notices, calendars, and client records
• Monitoring shared inboxes and processing incoming emails, documents, and system integrations
• Preparing, proofreading, and formatting legal documents and correspondence using templates and attorney direction
• Preparing, filing, and tracking motions and other court filings
• Communicating with courts, agencies, vendors, clients, and prospective clients via phone and email
• Scheduling meetings and appointments and managing attorney calendars
• Assisting with client communications, follow-up, billing, and timekeeping procedures
• Providing general administrative support, including scanning, copying, filing, and mailing correspondence
• Collaborating with team members to ensure efficient office operations

The successful candidate will:

• Be highly organized and detail-oriented
• Demonstrate strong follow-through and reliability
• Manage multiple priorities while maintaining accuracy
• Communicate clearly, professionally, and respectfully
• Possess a positive, team-first attitude
• Treat clients and colleagues with patience, empathy, and professionalism
• Thrive in a fast-paced environment where priorities can change
• Be able to accommodate occasional travel between the firm's office locations

Requirements:

• Minimum of 1 year of experience in a professional office environment
• Legal office experience preferred but not required
• Experience with scheduling, document preparation, calendar management, email management, and administrative support
• Ability to learn and utilize case management and CRM software
• Proficiency with Mac OS, Apple Mail, and Google Workspace
• Strong written and verbal communication skills
• Excellent computer and typing skills

Benefits Include:

• Health insurance
• Vision insurance
• Dental insurance
• 401(k) with employer match
• Supportive and collaborative work environment
• Professional development and growth opportunities

Why Join Us?

Our client prides itself on providing exceptional client service and believes that begins with hiring exceptional people. Every member of the team plays an important role in delivering high-quality legal services while creating a positive experience for clients.

If you're dependable, organized, compassionate, eager to learn, and looking to grow your career in a professional legal environment, we'd love to hear from you!