Legal Assistant

Berman & Simmons; Lewiston (ME); On-site; USD 25,000 - 39,000; Full time

Job summary

Berman & Simmons in Lewiston, Maine is seeking a highly organized Legal Assistant to support our attorneys and legal team with case file management, document preparation, client communications, and meeting deadlines. This role is essential to efficient case development and trial preparation.

You will coordinate client communications, schedule calls, depositions, and court filings, and assist in drafting pleadings and discovery requests. Strong organizational skills and discretion are required.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years of legal assistant or equivalent administrative experience.
• Experience in personal injury, medical malpractice, or litigation support preferred.
• Familiarity with electronic court filing systems, legal terminology, and calendaring.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Maintain and organize physical and electronic case files; ensure information is current and accurately entered in case management systems.
• Schedule client phone calls, meetings, and depositions.
• Monitor attorney calendars and deadlines; proactively communicate upcoming obligations and assist in scheduling.
• File court documents on courts electronic filing system.
• Assist in drafting legal documents, including complaints, discovery requests, and responses.
• Assist in case development by maintaining contact with clients, medical providers, experts, and other involved parties.
• Prepare case summaries, pleadings, and supporting documents for mediation, depositions, and team review.
• Track discovery progress and follow up on outstanding items.
• Support attorneys with other case-related administrative and project tasks.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Independent work

Interpersonal skills

MS Office proficiency

Legal case management software

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Legal case management software

Job description

Location: Lewiston, ME
Job Type: Full-Time | Hourly
Reports To: Assigned Attorney

We are seeking a highly organized and detail-oriented Legal Assistant to provide essential support our attorneys and legal team. This position plays a vital role in case development and trial preparation through the management of case files, preparation of legal documents, maintenance of client communication, and ensuring key deadlines are met. The ideal candidate possesses the ability to manage multiple priorities in a fast-paced legal environment while maintaining a high level of accuracy and professionalism.

What You'll Do

• Maintain and organize physical and electronic case files; ensure information is current and accurately entered in case management systems.
• Scheduled client phone calls, meetings, and depositions.
• Monitor attorney calendars and deadlines; proactively communicate upcoming obligations and assist in scheduling.
• File court documents on courts electronic filing system.
• Assist in drafting legal documents, including complaints, discovery requests, and responses.
• Assist in case development by maintaining contact with clients, medical providers, experts, and other involved parties.
• Prepare case summaries, pleadings, and supporting documents for mediation, depositions, and team review.
• Track discovery progress and follow up on outstanding items.
• Support attorneys with other case-related administrative and project tasks.

What We're Looking For

Required Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational and time management skills; ability to prioritize and meet deadlines.
• Keen attention to detail and accuracy in documentation and data entry.
• Ability to work independently and handle a high volume of tasks with minimal supervision.
• Strong interpersonal skills; ability to maintain professionalism, empathy, and discretion when interacting with clients and colleagues.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, OneDrive) and familiarity with legal case management software.
• Willingness to be flexible and adapt to changing workflows and attorney needs

Qualifications

• High school diploma or equivalent required; associate's degree or higher preferred.
• Two or more years of legal assistant experience or equivalent administrative experience with transferable skills.
• Experience in personal injury, medical malpractice, or litigation support preferred.
• Familiarity with electronic court filing systems, legal terminology, and calendaring procedures.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Why Join Us?

At Berman & Simmons, we believe exceptional client service begins with exceptional people. As a Legal Assistant, you will play a critical role in supporting attorneys, clients, and case teams while working in a collaborative and respectful environment. We value professionalism, teamwork, and continuous learning, and we are committed to providing employees with opportunities to develop their skills and grow their careers.

If you are seeking a position where your organizational skills, professionalism, and dedication will be valued and where you can contribute to meaningful work alongside a supportive team.