Legal Assistant

LEMNIS; Portland (OR); A distancia; USD 38.000 - 52.000; Jornada completa

Descripción de la vacante

Lemnis is seeking a highly organized Legal Assistant to support its growing Legal department. This role focuses on coordinating contract workflows, signature processes, and template management in a primarily remote setting with occasional Beaverton office duties.

Ideal candidates bring 4–6 years in legal admin, experience with DocuSign and contract management tools, and a proactive, detail-oriented approach to support mergers and acquisitions activity within a mission-driven organization.

Formación

• Experience in legal admin support within a corporate legal dept or fast-growing org.
• Hands-on experience using DocuSign for high-volume contract workflows.
• Excellent organizational skills and high accuracy under tight deadlines.
• Strong written and verbal communication across internal stakeholders.
• Familiarity with contract management systems and standard office software.

Responsabilidades

• Manage intake, tracking, and end-to-end signing workflows for contracts and forms via e-signature tools.
• Coordinate completion and standardization of customer-facing forms and onboarding packets.
• Provide day-to-day support for legal department operations, including filing and document management.
• Serve as main contact for internal teams regarding contract status and signatures.
• Maintain templates, playbooks, and procedural docs to improve efficiency.
• Help manage contract management trackers (e.g., Smartsheet) and ensure data integrity.
• Oversee mail intake and processing for Beaverton office on a routine basis.

Conocimientos

Organizational

Detail-oriented

Communication

Multi-tasking

Cross-functional

Educación

Associate degree or relevant certification

Herramientas

DocuSign

Smartsheet

Jira

Confluence

Google Workspace

Microsoft Office

Descripción del empleo

Position Type: Full-Time (Primarily Remote)

Salary: $27.50-$37.50 per hour DOE

Join our team at Lemnis! Lemnis is a public charity dedicated to harnessing transformative change to expand learning for all. We are excited to announce a new opportunity for a Legal Assistant to join our innovative, forward-thinking, and growing organization. At Lemnis, we are committed to fostering a collaborative and inclusive work environment where every team member can thrive. If you are passionate about expanding learning for all, eager to make a meaningful impact, and ready to take on new challenges, we would love to hear from you. be a part of our journey!

Position Summary

At Lemnis, we believe that the world is changing in exciting ways. It's up to us to create more equitable, flexible, and learner-centered systems that empower young people to rise to the challenges and opportunities of the future. We are seeking a highly organized, detail-oriented, and proactive Legal Assistant to support our growing Legal department in an organization expanding through mergers and acquisitions. Reporting to the Senior Contracts Manager, this role will provide critical support to our legal function, with a specific focus on coordinating and streamlining contract workflows, managing signature processes, updating forms and templates, maintaining legal records, and tracking project tasks across multiple workstreams. The ideal candidate is proactive, highly accurate, comfortable working in a fast-paced environment, and able to bring structure and follow-through to recurring legal processes.

Key Responsibilities

• Contract Administration & Signing Process: Manage the intake, tracking, and end-to-end signing workflows for a high volume of customer contracts, forms, and service agreements through e-signature tools (e.g., DocuSign). Monitor document status, identify missing information or signatures, and proactively follow up with internal stakeholders and external parties to keep matters moving. Ensure timely processing, follow up with signatories and confirm completion of all documents. Archive executed files in central repositories
• Form Management: Support the completion, standardization, and execution of customer-facing and other external forms (e.g., vendor onboarding packets, tax setup forms, and basic compliance questionnaires/certifications), ensuring accuracy and alignment with internal policies. Coordinate with Finance, People Operations, IT, and other teams to gather information needed for legal documents and routine agreements. Build and maintain a repository of pre-approved Lemnis information for standardized responses
• Administrative Support: Assist the Legal team with day-to-day legal department operations, including filing, document management, and drafting various letters and correspondence. Assist with corporate entity maintenance, including state business registrations, foreign qualifications, and annual reports. Assist attorneys and paralegals with formatting, proofreading, comparing versions, preparing clean execution copies, and organizing supporting materials
• Cross-Functional Coordination: Serve as a point of contact for internal teams and divisions (e.g., Sales, Finance, HR, InsideTrack, Mainstay) regarding the status of pending contracts, forms, and signature requests, facilitating clear communication and quick turnarounds
• Process Documentation: Help maintain and update legal department templates, playbooks, file organization, folder structures, and procedural documentation to support operational efficiency
• Reporting & Data Integrity: Assist in maintaining contract management systems and trackers (e.g., Smartsheet), ensuring all records are up-to-date, organized, and easily retrievable
• Mail & Check Processing: On a routine basis, oversee the intake, scanning, and digital routing of physical mail and incoming payments at the Lemnis Beaverton office, ensuring timely processing and secure handling on a recurring (weekly/biweekly) basis
• Perform other duties as assigned to support the Legal team and the organization’s growth
• Handle confidential and sensitive information with discretion, sound judgment, and attention to access controls

Qualifications & Experience

• Experience: 4–6 years of experience in a legal administrative assistant or legal assistant role, within a corporate legal department, law firm, or fast-growing organization
• Signature & Form Expertise: Hands-on experience administering DocuSign (or similar e-signature platforms) across high-volume contract workflows and completing administrative/vendor onboarding forms and certifications
• Organization: Exceptional organizational skills, attention to detail, high degree of accuracy, and ability to manage multiple competing priorities and deadlines in a fast-paced setting
• Communication: Strong written and verbal communication skills; comfortable interfacing with internal stakeholders at various levels
• Technical Proficiency: Proficiency with electronic signature tools (e.g., DocuSign), standard office software (Google Workspace, Microsoft Office, etc.), and contract/project management systems (Smartsheet, Jira Service Management, Confluence)
• Practical project coordination skills, including the ability to maintain trackers, follow up on action items, and communicate status clearly
• Collaborative, service-oriented, proactive, and resourceful approach to supporting attorneys, paralegals, business partners, and cross-functional teams
• Experience in an organization undergoing rapid growth, mergers and acquisitions, integration, restructuring, or significant process change is a plus
• Mission Alignment: A genuine passion for education and a commitment to Lemnis’s mission of empowering the "Unlimited Learner"

Education

• Associate degree or relevant certification

Preferred Qualifications

• Notary Public: Current Notary Public commission or willingness to obtain certification