Legal Assistant

Rubenstein Law; Plantation (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

PTO + 8 holidays

Birthday holiday

Comprehensive benefits: medical,Dental

Bereavement leave

Hospital leave

401(k) with company matching

Bonus opportunities

Wellness program

Job summary

Rubenstein Law is seeking a Closing Legal Specialist in Plantation, FL to work with Attorneys in the Pre-Litigation phase and maintain open communication with clients, providers, and internal teams.

Responsibilities include reviewing insurance coverage, gathering documents, negotiating bills, drafting Closing Statements, and assisting at client meetings to facilitate settlements. This is an in-office role requiring bilingual English/Spanish and at least one year of office experience.

Qualifications

• Bi-lingual: English/Spanish required.
• At least 1 year of office experience.
• Excellent customer service skills.
• Strong multitasking, organized and detail oriented.
• Ability to manage a fast pace with a high case volume (65-75 cases).

Responsibilities

• Review insurance coverage (PIP/WC/VA/health) to pay medical bills.
• Communicate daily with clients, medical providers and insurers.
• Gather supporting documents (reductions letters, UM Waiver, UM Rejection form, POA, affidavits, bills, liens).
• Negotiate bills/liens with medical providers and insurers.
• Process daily correspondence in paperless software.
• Attend client meetings with Attorney.
• Prepare Closing Documents (Closing Statements, Releases, Government Benefits forms).
• Review Closing documents with clients and facilitate settlement check at Closing and Monies Held in Trust.

Skills

Bi-lingual English/Spanish

In-office position

Customer service

Multitasking

Organized

Detail oriented

Fast pace

High workload (65-75 cases)

Job description

Company Overview

Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.

Job Summary

The Closing Legal Specialist works alongside Attorneys, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Responsibilities and Duties

• Reviews and confirms all possible insurance coverage such as PIP/WC/VA/health, to pay for medical bills.
• Communicate daily with clients, medical providers, and insurance companies.
• Requests and follows up gathering supporting documents such as reductions letters, UM Waiver of Subro, UM Rejection/selection form, POA, Affidavits, bills and/or Liens.
• Negotiate bills/liens with all medical providers and/or health insurance companies.
• Review, upload, and process daily correspondence through our paperless software.
• Attend client meetings with Attorney.
• Organize and prepare Closing Documents for Attorney to review and sign. This includes but is not limited to drafting Closing Statements, Releases, and Government Benefits forms.
• Review Closing documents with clients and facilitates settlement check once documents are executed (both during “Closing” and “Monies Held in Trust” phases.)

Qualifications and Skills

• Bi-lingual: (English/Spanish)
• In Office Position
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits & Perks

• Paid Time Off (PTO) plus 8 paid holidays a year
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave to support employees and their families during difficult times
• Hospital leave benefits for qualifying medical situations
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success