Legal Assistant

Ward Law, LLC; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401(k)

Job summary

Ward Law, LLC, a woman-owned law firm, seeks a full-time Legal Assistant in Philadelphia, PA, with flexibility for remote work after probation. You will prepare and organize legal documents, manage case files, and maintain calendars, while assisting with court filings and client communications.

Candidates should have knowledge of civil litigation, strong writing and communication skills, and experience supporting attorneys.

Qualifications

• Knowledge of civil litigation or related practice areas.
• Drafting, formatting, and reviewing pleadings, motions, and correspondence.
• Strong written and verbal communication with clients, attorneys, courts, and staff.
• Scheduling, file management, data entry, and organization of case materials.

Responsibilities

• Prepare, organize, and manage legal documents and case files.
• Draft correspondence and assist with court filings.
• Coordinate meetings and hearings; maintain calendars and deadlines.
• Communicate professionally with clients, courts, and external parties.
• Provide general administrative tasks including billing support and record keeping.

Skills

Legal knowledge & procedures

Legal document preparation

Communication skills

Administrative support

Experience assisting attorneys

Practice management software

Microsoft Office

Attention to detail

Multitasking

Tools

Legal practice management software

Microsoft Office

Electronic filing systems

Job description

Company Description

Ward Law, LLC is a woman-owned law firm that blends diversity, vision, and practical insight to transform how clients approach their legal matters. The firm is known for delivering clear, straightforward legal advice focused on managing risk and minimizing costs. A team of seasoned attorneys and legal professionals work collaboratively to resolve matters efficiently while prioritizing client needs. Ward Law, LLC emphasizes attentive listening and pragmatic strategies to bring each matter to a beneficial resolution for clients.

Role Description

This full-time Legal Assistant role is based in Philadelphia, PA, with some flexibility for work from home after initial probationary period. The Legal Assistant will support attorneys by preparing and organizing legal documents, managing case files, and maintaining calendars and deadlines. Day-to-day responsibilities include drafting correspondence, assisting with court filings, coordinating meetings and hearings, and communicating with clients, courts, and other parties in a professional manner. The role also involves handling general administrative tasks such as data entry, document management, billing support, and maintaining accurate records. The Legal Assistant will collaborate closely with attorneys and staff to ensure efficient case management and high-quality client service.

Qualifications

• Knowledge of law and legal procedures, including familiarity with civil litigation or related practice areas.
• Skills in legal document preparation, including drafting, formatting, and reviewing pleadings, motions, and correspondence.
• Strong communication skills, both written and verbal, for interacting with clients, attorneys, courts, and external stakeholders.
• Administrative assistance capabilities, including scheduling, file management, data entry, and organization of case materials.
• Experience supporting attorneys as a Legal Assistant, Legal Secretary, or similar legal support role.
• Proficiency with legal practice management software, Microsoft Office, and electronic filing systems.
• High attention to detail, discretion with confidential information, and ability to manage multiple priorities and deadlines.
• Preferred: 3+ years of prior experience in a law firm setting.

Salary / Benefits

• Salary commensurate with experience.
• Benefits include medical, dental, and vision, paid time off, paid holidays, and a 401(k).