Legal Assistant/Secretary

Spottswood Companies; Key West (FL); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Relocation assistance

Move-in ready employee housing option

Job summary

Spottswood Companies is seeking a Legal Assistant to support attorneys with case management, client communication, and daily office operations. Ideal for someone early in their legal career who is organized, personable, and eager to learn.

1–2 years of experience preferred; pay ranges $20–$30 per hour with 40 hours weekly and in-person work in Key West, FL. Relocation assistance and housing options are available.

Qualifications

• 1–2 years of legal assistant or administrative experience preferred; will train the right candidate
• Strong people skills — comfortable interacting with clients and staff daily
• Excellent written and verbal communication
• Highly organized with strong attention to detail
• Ability to juggle multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office; willingness to learn case management software
• Positive attitude and genuine willingness to learn the legal field

Responsibilities

• Prepare, format, and file legal documents (pleadings, motions, discovery, correspondence)
• Manage attorney calendars, deadlines, and court filing dates
• Communicate with clients, opposing counsel, and courts professionally and promptly
• Organize and maintain case files (physical and electronic)
• Assist with e-filing in state and federal courts
• Coordinate scheduling for depositions, hearings, and meetings
• Perform general administrative support as needed

Skills

People skills

Communication

Organization

Deadline management

Microsoft Office

Learn case management software

Positive attitude

Education

No specific degree required

Tools

Microsoft Office

Case management software

Job description

About the Role

A busy, fast-paced civil/criminal litigation firm is seeking a Legal Assistant to support attorneys with case management, client communication, and day-to-day office operations. This is a great opportunity for someone early in their legal career who is organized, personable, and eager to learn. Prior law firm experience is a plus but not required for the right candidate.

Responsibilities

• Prepare, format, and file legal documents (pleadings, motions, discovery, correspondence)
• Manage attorney calendars, deadlines, and court filing dates
• Communicate with clients, opposing counsel, and courts professionally and promptly
• Organize and maintain case files (physical and electronic)
• Assist with e-filing in state and federal courts
• Coordinate scheduling for depositions, hearings, and meetings
• Perform general administrative support as needed

Qualifications

• 1–2 years of legal assistant or administrative experience preferred; will train the right candidate
• Strong people skills — comfortable interacting with clients and staff daily
• Excellent written and verbal communication
• Highly organized with strong attention to detail
• Ability to juggle multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office; willingness to learn case management software
• Positive attitude and genuine willingness to learn the legal field

Benefits

• Competitive pay, commensurate with experience
• Move-in ready employee housing option available
• Hands-on training and mentorship

Opportunity for growth within a busy, established practice

Pay: $20.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Relocation assistance

People with a criminal record are encouraged to apply

Work Location: In person