Legal Assistant

Emmanuel Sheppard & Condon; Pensacola (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Emmanuel Sheppard & Condon, a trusted law firm in Pensacola, Florida, is seeking a detail-oriented Legal Assistant to enhance our Estate Planning, Trust, and Probate practice. In this full-time role, you will be the first point of contact for clients and assist in the preparation of essential legal documents while providing exceptional client service.

The ideal candidate will have prior legal assistant experience, particularly in estate planning and probate. Strong communication skills and proficiency with Microsoft Office are a must. We offer a supportive environment where you can thrive and make a difference in clients' lives.

Qualifications

• Prior legal assistant experience preferred, especially in estate planning, probate, or trust administration.

Responsibilities

• Serve as the first point of contact for estate planning and probate clients.
• Schedule client meetings and maintain attorney calendars.
• Assist in preparing, proofreading, and organizing estate planning documents.
• Assist with probate and trust administration matters.
• Communicate with clients, financial institutions, courts, and other professionals.
• Track deadlines and ensure matters progress efficiently.
• Handle incoming calls, correspondence, and administrative support for attorneys.
• Perform conflict checks.

Skills

Strong organizational and time-management skills

Exceptional attention to detail

Excellent written and verbal communication skills

Proficiency with Microsoft Office and legal practice management software

Job description

For more than 100 years, our firm has helped individuals and families navigate life’s most important legal decisions. As Pensacola’s trusted hometown law firm, we are seeking a professional, compassionate, and detail-oriented Legal Assistant to join our growing Estate Planning, Trust, and Probate practice.

If you enjoy helping people, thrive in a fast-paced environment, and take pride in delivering exceptional client service, we’d love to meet you.

Key Responsibilities

• Serve as the first point of contact for estate planning and probate clients
• Schedule client meetings and maintain attorney calendars
• Assist in preparing, proofreading, and organizing estate planning documents, including wills, trusts, powers of attorney, and related documents
• Assist with probate and trust administration matters
• Communicate with clients, financial institutions, courts, and other professionals
• Track deadlines and ensure matters progress efficiently
• Handle incoming calls, correspondence, and administrative support for attorneys
• Perform conflict checks
• Other duties as assigned

Qualifications

• Prior legal assistant experience preferred (estate planning, probate, or trust administration experience is a plus)

Required Skills

• Strong organizational and time-management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with professionalism
• Positive attitude and commitment to outstanding client service
• Proficiency with Microsoft Office and legal practice management software

Working Conditions

• Full-time
• Occasional lifting up to 15 pounds

Pay commensurate with experience.

Emmanuel, Sheppard and Condon is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please understand that no attorney-client relationship exists between us until a signed engagement letter has been executed.