Legal Assistant

City of New York; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The City of New York Department of Probation seeks a Legal Assistant in the General Counsel unit to support attorneys with mail handling, file management, proofreading, and litigation prep. Responsibilities include scheduling, document management, and data entry into Time Matters, with opportunities to supervise interns.

Qualifications include a bachelor’s degree or equivalent with several years of clerical/administrative experience, and supervisory exposure for some tracks.

Qualifications

• Bachelor's or higher with relevant clerical/administrative experience.
• Administrative supervisory experience for some tracks.
• Proven proofreading and case preparation abilities.

Responsibilities

• Handle incoming and outgoing mail, track mail and maintain correspondence, legal files and documents.
• Answer and manage calls, relay detailed information to attorneys and staff.
• Proofread briefs and assist with case preparation; conduct research using Lexis or library resources.
• Prepare requisitions to the Procurement Unit and order legal books for the General Counsel’s Office.
• Schedule appointments and coordinate meetings; enter cases in the Time Matters database.
• Maintain office supplies and supervise interns or support staff; create charts/graphs to visualize data.

Skills

Administrative support

Proofreading

Data entry

Communication skills

Research skills

Education

Bachelor's degree from an accredited college

Associate degree or 60 credits

High school diploma with 5 years experience

Education/experience equivalent with supervisory experience

Tools

Time Matters

Excel

Lexis

Job description

Job Description

*APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE.

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout the New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The Department of Probation is seeking a highly motivated individual to fill the Legal Assistant position within the General Counsel unit. Responsibilities include, but are not limited to, the following:

• Handle incoming and outgoing mail. Track mail, maintain correspondence, legal files and other pertinent office documents.
• Answer and manage incoming phone calls in a professional and timely manner and transmit detailed information to attorneys and other professional staff.
• Proofread legal briefs, reports, documents, and other materials. Assist with case/litigation preparation. May conduct research using Library or Lexis.
• Prepare and submit requisitions to the Procurement Unit.
• Order legal books for the General Counsel’s Office and the Agency & keep the legal library organized.
• Schedule appointments and coordinate meetings and conferences.
• Enter cases and matter information into the Time Matters database.
• Maintain office supply inventory and place orders as needed, including toner and other essentials.
• Gather statistics from various sources and prepare reports using Excel and other software.
• Supervise and train interns and other support staff.
• Create charts and graphs to assist in the visualization of case related information.
• Other related clerical work as assigned.

*Maximum salary is not guaranteed.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty;
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above;
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.