Legal Assistant

OFFICE OF THE MAYOR; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

The New York City Mayor’s Office is seeking an Executive Agency Counsel to support the Mayor and the Advisory Committee on the Judiciary. The role emphasizes managing schedules, preparing legal and administrative files, and coordinating with city agencies to ensure smooth operations.

You will handle confidential matters, draft and proof documents, assist with committee reviews, and maintain NYS Bar oversight.

Qualifications

• Bachelor’s Degree required.
• Admission to the New York State Bar with four years of relevant legal experience after admission.
• Incumbents must remain members of the NYS Bar in good standing.

Responsibilities

• Manage schedules, set up meetings, edit and format documents, and complete paperwork.
• Maintain contact lists and files, screen calls, and order supplies for the office.
• Screen and process files for Executive Director review.
• Prepare applicant files for Committee review.
• Assist in redaction and preparation of documents for Committee review.
• Proofread and locate files and documents; format memoranda and briefings.
• Prepare spreadsheets and PowerPoint presentations.
• Track, draft, and respond to correspondence and review legal documents.
• Communicate effectively with all staff, both verbally and in writing.
• Prepare Committee meeting calendars.

Skills

Attention to detail

Strong communication

Discretion and confidentiality

Initiative and independence

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

Team You’ll Work With

The Mayor's Advisory Committee on the Judiciary (“Committee”) recruits and encourages highly qualified persons to serve as judges of the Criminal, Family, or, on an interim basis, the Civil Court in New York City. The Committee fully investigates, screens, and nominates candidates for judicial appointments to the Mayor, and fully vets and makes recommendations on incumbent judges seeking reappointment.

Problems You’ll Solve

• Manage schedules, set up meetings, edit and format documents, and complete paperwork.
• Maintain contact lists and files, screen calls, communication facility issues, and order supplies for the office.
• Screen and process files for Executive Director review.
• Compile and prepare applicant files for Committee review.
• Assist in the redaction and preparation of documents for Committee review.
• Assist with proofreading and locating files and documents.
• Type, proofread, and format documents, including memoranda and briefings.
• Prepare spreadsheets and PowerPoint presentations.
• Track, draft, and respond to correspondence and review legal documents.
• Communicate effectively with all staff, both verbally and in writing.
• Prepare Committee meeting calendars.
• Perform related administrative and clerical tasks assigned.

About You

• You can handle sensitive and confidential matters and respond as required.
• You have excellent organizational and creative problem-solving skills, which are essential.
• You are detail-oriented with the ability to follow directions and apply proper policies, procedures, and guidelines.
• You are proficient in Microsoft Office (Word, Excel, PowerPoint, and Access).
• You can learn, update, and edit existing applications, and quickly learn and use various computer systems.
• You have outstanding organizational, time-management, and multi-tasking skills.
• You have excellent written, verbal, and interpersonal skills.
• You can take initiative, prioritize duties, work independently, and work well under pressure.

Minimum Required Qualifications

• Bachelor’s Degree required.
• 3+ years of experience.

EXECUTIVE AGENCY COUNSEL - 95005

Minimum Qualifications

Admission to the New York State Bar; and four years of recent full-time responsible, relevant, satisfactory legal experience subsequent to admission to any bar, eighteen months of which must have been in the supervision of other attorneys, in an administrative, managerial or executive capacity, or performing highly complex and significant legal work.

Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.

Preferred Skills

• Ability to work independently with frequent interruptions, manage deadlines, and adapt to changes in workflow.
• Strong attention to detail.
• Ability to interact and communicate verbally and in writing with all levels of staff, applicants, court representatives, and members of the public.
• Notary Public or willingness to become a Notary Public.
• Secretarial/administrative experience.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.