Assistant Bureau Secretary

District Attorney New York County; New York (NY); On-site; USD 46,566 - 48,571; Full time

Job summary

The New York County District Attorney's Office seeks an Assistant Bureau Secretary in the Trial Division to provide high-level secretarial and administrative support to ADAs and staff in Manhattan.

Mon-Fri, 9:30 am to 5:30 pm, with responsibilities including reception, messages, data entry, and coordination of case-related tasks. Requires a High School degree and relevant experience; bilingual Spanish preferred.

Qualifications

• Minimum qualifications include High School degree and 3 years of administrative or relevant experience, or an equivalent combination.
• Bachelor’s degree may substitute for years of experience.
• Bilingual Spanish preferred; strong interpersonal and organizational skills required.

Responsibilities

• Manage reception and all clerical/secretarial tasks.
• Greet witnesses and visitors; notify staff of arrivals.
• Answer bureau phones; relay messages promptly.
• Maintain petty cash.
• Assist ADAs with case-related tasks and data review.
• Back up Bureau Secretary for scheduling and coverage.
• Maintain bureau equipment and supplies.
• Collaborate with staff to ensure efficient bureau operations.

Skills

Interpersonal skills

Organizational skills

Communication skills

Bilingual Spanish

Microsoft Office

Education

High School degree or equivalent

Tools

Microsoft Office

Job description

Division/Unit: Trial Division

CS Title:Community Associate

Position Title:Assistant Bureau Secretary

Salary Range:$46,566 - $48,571

Job Description

The New York County District Attorney's Office (DANY) has an immediate opening for anAssistant Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Assistant Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys and Professional Staff.

Responsibilities include but are not limited to

• Primarily responsible for managing reception and all associated clerical and secretarial tasks.
• Greets witnesses and visitors and notifies appropriate staff of their arrival.
• Answers bureau telephones, takes and delivers accurate messages promptly.
• Maintains petty cash.
• Assists ADAs in case related tasks including but not limited to searching legal databases, listening to audio calls, and watching body worn camera videos.
• Serves as a back-up to the Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.
• Maintains all bureau equipment.
• Performs related duties as assigned. Work with bureau supervisors to ensure efficient management of bureau operations.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 – High School degree and 3 years of administrative or relevant experience
• Level 2 – High School degree and 4 years of administrative or relevant experience

*Bachelor’s degree can be substituted for years of experience. *

Preferred Requirements/Skills

• College degree preferred.
• Bilingual Spanish preferred.
• Excellent interpersonal, organizational, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn in-house proprietary applications.
• Ability to follow directions, work independently, and manage assignments.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Strong attention to detail and follow-up.
• Dependable team player who works collaboratively and cooperatively with Office staff.
• Able to maintain a positive attitude to set the tone for a professional office environment.
• Ability to interact with all levels of staff and witnesses.

Hours/Shift

• Monday through Friday, from 9:30 am to 5:30 pm.

Additional Information

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.