Legal Assistant

NYC Health + Hospitals; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

NYC Health + Hospitals is seeking a Legal Assistant to support the Office of Legal Affairs/Claims and Litigation. The role includes processing invoices, maintaining vendor records, and supporting litigation and claims activities across the division.

Responsibilities include updating databases, coordinating with outside counsel, preparing reports, and handling routine administrative tasks to ensure timely fulfillment of legal operations. A four-year degree and relevant experience are required.

Qualifications

• A baccalaureate degree issued after completion of a four-year course in an accredited college or university.
• Enrollment in an accredited university leading to an LL.B. or J.D., or a one-year completion of studies in law leading to an LL.B. or J.D.

Responsibilities

• Processing invoices generated by the Division.
• Tracking and maintaining vendor records.
• Maintaining spreadsheets and other records for matters handled by the Division until final resolution.
• Preparing and reconciling records provided to the Office of Management and Budget (OMB).
• Tracking assignments to assigned counsel.
• Transferring files and coordinating conflict checks with outside counsel.
• Updating electronic data base systems including Law Manager.
• Opening and updating matters on ResolveStar, the electronic billing system.
• Onboarding and maintaining records for vendors providing litigation support services.
• Performing claims history searches of medical providers.
• Answering phones and scheduling matters.
• General administrative duties as assigned.

Education

Bachelor's degree

Enrollment in LL.B./J.D. program

Job description

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

SUMMARY OF DUTIES AND RESPONSIBILITIES:

The Legal Assistant will serve in the Office of Legal Affairs/Claims and Litigation. Responsibilities include processing of all invoices generated by the Division, tracking and maintaining vendor records, maintaining spreadsheets and other records to matters handled by the Division until final resolution, preparing and reconciling records provided to the Office of Management and Budget (OMB), tracking assignments to assigned counsel, transferring files, coordinating conflict checks with outside counsel, updating electronic data base systems including Law Manager, opening and updating matters on ResolveStar, which is an electronic billing system utilized by outside counsel, onboarding and maintaining records related to vendors that provide litigation support services, performing claims history searches of medical providers, and general administrative duties.

General Tasks And Responsibilities Will Include

• Maintaining spreadsheets and other records involving claims related data
• Tracking new claims from inception until final resolution and generating necessary reports
• Reviewing legal documents related to settlement closing papers
• Coordinating structured settlement agreements with brokers and outside counsel
• Interacting with City agencies and other entities regarding liens
• Tracking and processing invoices and maintaining vendor records
• Scheduling and coordinating presentations for senior management
• Preparing required monthly reports
• Coordinating the assignment defense counsel
• Coordinating conflict checks by outside counsel and transferring files
• Opening matters on ResolveStar
• Conducting claims history searches of medical providers in an electronic database system
• Answering phones and scheduling matters, as assigned
• Additional administrative duties, as assigned.

Minimum Qualifications

A baccalaureate degree issued after completion of a four-year course in an accredited college or university; and,

• Enrollment in an accredited university leading to an L.L.B. or J.D., or a one-year completion of studies in law leading to an L.L.B. or J.D. at an accredited university or law school; or,
• Two (2) years of responsible experience in a satisfactory full-time paid position in a legal office or legal division in business, industry, non-profit, governmental activity or military service.