Legal Assistant

Segal McCambridge; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Dental insurance

Employee assistance

Employee discount

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Vision insurance

Job summary

Segal McCambridge in New York is seeking an experienced legal assistant to support several attorneys focused on civil litigation matters across NY and surrounding areas. This hybrid role blends in-office and remote work to suit a collaborative, fast-paced firm.

The candidate will manage calendars, draft and file documents, coordinate with courts and clients, handle billing entries, and assist with trial preparation.

Qualifications

• Minimum 2 years’ experience as a legal assistant or secretary in a civil litigation setting.
• Experience with NY State and Federal court procedures and rules.
• Experience filing documents with NYCEF and other electronic filing systems.
• Strong understanding of civil litigation procedures, court rules, and legal terminology.
• Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure.
• Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents.
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications.
• Ability to maintain confidentiality.
• Interpersonal skills necessary in order to communicate and follow instructions effectively.
• Independent judgment required to plan, prioritize and organize diversified workload.

Responsibilities

• Supporting high volume, civil defense matters pending in state and federal courts.
• Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents.
• Filing and serving legal documents in all NY courts.
• Communicating with courts, opposing counsel, clients and vendors.
• Processing vendor invoices and prepare check requests.
• Preparing expense reimbursement forms.
• Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines.
• Opening new files and ensuring proper indexing and filing of original legal documents and electronic files.
• Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents.
• Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;
• Entering billable time entries into the firm's timekeeping system accurately and in a timely manner.
• Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed.
• Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor.

Skills

Civil litigation

Legal assistant experience

Microsoft Office

Organizational skills

Time management

Communication

Confidentiality

Court filing

Tools

NYCEF

Electronic filing

Timekeeping system

Job description

Segal McCambridge, a national litigation firm, is seeking an experienced legal assistant to join our New York office supporting several attorneys. The ideal candidate will provide high-level administrative support to attorneys focusing on civil litigation matters throughout NY and surrounding areas. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing firm. This is a hybrid position with a flexible blend of in-office and remote work.

The candidate’s duties will include:

• Supporting high volume, civil defense matters pending in state and federal courts;
• Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents;
• Filing and serving legal documents in all NY courts;
• Communicating with courts, opposing counsel, clients and vendors;
• Processing vendor invoices and prepare check requests;
• Preparing expense reimbursement forms;
• Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines;
• Opening new files and ensuring proper indexing and filing of original legal documents and electronic files;
• Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents;
• Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;
• Entering billable time entries into the firm's timekeeping system accurately and in a timely manner;
• Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed;
• Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor.

Desired skills and knowledge:

• Minimum 2 years’ experience as a legal assistant or secretary in a civil litigation setting;
• Experience with NY State and Federal court procedures and rules;
• Experience filing documents with NYCEF and other electronic filing systems;
• Strong understanding of civil litigation procedures, court rules, and legal terminology;
• Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;
• Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents;
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;
• Ability to maintain confidentiality;
• Interpersonal skills necessary in order to communicate and follow instructions effectively;
• Independent judgment required to plan, prioritize and organize diversified workload.

Salary:

$60,000 - $85,000 per year, commensurate with experience.

Benefits:

• 401(k) with match
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

About the firm:

Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Detroit, Ft. Lauderdale, Houston, Indianapolis, Los Angeles, Memphis, New York City, Philadelphia, Pittsburgh, Providence, Roseland, San Francisco, St. Louis, Tampa and Wheeling. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.