Legal Assistant

Segal McCambridge Singer & Mahoney, Ltd.; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with match

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Vision insurance

Job summary

Segal McCambridge, a national litigation firm, seeks an experienced legal assistant for our New York office supporting several attorneys. This hybrid role offers a blend of in-office and remote work, with a focus on civil defense matters across NY.

You will manage calendars, prepare and file documents, handle filings in NY courts, and coordinate travel and witness schedules. The ideal candidate has 2+ years in civil litigation support, strong NY court knowledge, and proficiency with MS Office

Qualifications

• Minimum 2 years’ experience as a legal assistant or secretary in a civil litigation setting.
• Experience with NY State and Federal court procedures and rules.
• Experience filing documents with NYCEF and other electronic filing systems.
• Strong understanding of civil litigation procedures, court rules, and legal terminology.
• Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure.
• Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents.
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications.
• Ability to maintain confidentiality.
• Interpersonal skills necessary in order to communicate and follow instructions effectively.
• Independent judgment required to plan, prioritize and organize diversified workload.

Responsibilities

• Support high-volume civil defense matters pending in NY state and federal courts.
• Create, edit, format and finalize a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs.
• File and serve legal documents in all NY courts.
• Communicate with courts, opposing counsel, clients and vendors.
• Process vendor invoices and prepare check requests.
• Prepare expense reimbursement forms.
• Maintain attorney calendars, schedule court appearances, depositions, meetings and deadlines.
• Open new files and ensure proper indexing and filing of original legal documents and electronic files.
• Assist attorneys in preparing for trials, including organizing exhibits and coordinating witness schedules.
• Make travel arrangements and coordinate meetings.
• Enter billable time entries into the firm’s timekeeping system.
• Work collaboratively in a fast-paced team environment; assist colleagues as needed.
• Perform general administrative duties such as filing, photocopying, scanning, office supplies management, phones.

Skills

Civil litigation experience

Court procedures (NY/Federal)

NYCEF filing experience

MS Office proficiency

Organizational skills

Attention to detail

Time management

Confidentiality

Communication

Independent judgment

Tools

Electronic filing systems

Job description

Segal McCambridge, a national litigation firm, is seeking an experienced legal assistant to join our New York office supporting several attorneys. The ideal candidate will provide high-level administrative support to attorneys focusing on civil litigation matters throughout NY and surrounding areas. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing firm. This is a hybrid position with a flexible blend of in-office and remote work.

The candidate’s duties will include:

• Supporting high volume, civil defense matters pending in state and federal courts;
• Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents;
• Filing and serving legal documents in all NY courts;
• Communicating with courts, opposing counsel, clients and vendors;
• Processing vendor invoices and prepare check requests;
• Preparing expense reimbursement forms;
• Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines;
• Opening new files and ensuring proper indexing and filing of original legal documents and electronic files;
• Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents;
• Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;
• Entering billable time entries into the firm's timekeeping system accurately and in a timely manner;
• Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed;
• Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor.

Desired skills and knowledge:

• Minimum 2 years’ experience as a legal assistant or secretary in a civil litigation setting;
• Experience with NY State and Federal court procedures and rules;
• Experience filing documents with NYCEF and other electronic filing systems;
• Strong understanding of civil litigation procedures, court rules, and legal terminology;
• Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;
• Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents;
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;
• Ability to maintain confidentiality;
• Interpersonal skills necessary in order to communicate and follow instructions effectively;
• Independent judgment required to plan, prioritize and organize diversified workload.

Salary:

$60,000 - $85,000 per year, commensurate with experience.

Benefits:

• 401(k) with match
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

About the firm:

Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Detroit, Ft. Lauderdale, Houston, Indianapolis, Los Angeles, Memphis, New York City, Philadelphia, Pittsburgh, Providence, Roseland, San Francisco, St. Louis, Tampa and Wheeling. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.