Legal Assistant

Talis Group; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

401k

Job summary

Talis Group’s client, a Louisville law firm handling estate planning, probate, Medicaid and more, is hiring a Legal Assistant for a full-time schedule: Monday–Thursday 9am–5pm and Friday 9am–12:30pm.

The role offers a calm, confidential environment with opportunities to support attorneys, manage client communications, prepare documents, and maintain files and office operations.

Qualifications

• Previous administrative support experience in a professional office.
• Legal support or estate planning experience is a plus.
• Strong interpersonal skills and ability to instill confidence with clients.
• Accurate and detail-oriented; able to handle confidential information.
• Strong time management and prioritization; follows up on tasks.
• Proficient in Microsoft Office (Outlook, Word, basic Excel).

Responsibilities

• Answer calls from potential or current clients.
• Greet clients in the office Monday through Thursday.
• Prepare client letters from templates.
• Set up new clients with matter numbers and files.
• Help keep conference rooms clean for clients.
• Handle mail in/out.
• Print documents, assemble binders, scan and save signed documents.
• Record Deeds (through Simplifile online account).
• Monitor inventory (paper, binders, office supplies) and order when needed.
• Assist with payment of a few invoices each month.
• Assist Owner with celebrations/team outings and other firm matters.
• Help ensure attorneys’ files are ready for meetings.

Skills

Team player

Attention to detail

Time management

Professional communication

Discretion

Tools

Outlook

Word

Excel (basic)

Job description

Talis Group’s company client is a Louisville Law firm specializing in Estate Planning, Probate, Medicaid and more. This firm is hiring a Legal Assistant, full time, Monday through Thursday 9am-5pm and Fridays from 9am-12:30pm. Casual half day Fridays! Wonderful east end location so no parking downtown! This position comes with paid time off, paid holidays and a 401k.

This is an ideal position for someone with compassion who prefers a calm atmosphere, a non-litigious area of law and half day casual Fridays!

Highlighted Duties:

• Answer calls from potential or current clients.
• Greet clients in the office each day Monday through Thursday.
• Prepare client letters from templates.
• Set up new clients with a matter number, physical file, and electronic file.
• Help keep conference rooms clean for clients.
• Handle mail in/out.
• Print documents, assemble binders, scan and save signed documents.
• Record Deeds (through Simplifile online account).
• Monitor inventory (paper, binders, office supplies) and order when needed.
• Assist with payment of a few invoices each month.
• Assist Owner with celebrations/team outings and other firm matters.
• Help ensure attorneys’ files are ready for meetings.

Highlighted Requirements:

• Previous administrative support experience in a professional office, legal support a plus, previous estate planning a plus.
• Candidate is a TEAM member who enjoys being of service to others.
• Professional/polished interpersonal skills; instilling confidence when potential clients call/walk-in.
• Accuracy and attention to detail is required for consideration.
• Discrete/Trustworthy – everything is confidential in a legal environment.
• Time management/prioritizing – evidence of skills tracking multiple tasks, ensuring follow up, not letting things slip off the radar.
• Microsoft Office suite (Outlook, Word, printing envelopes, some very basic Excel).

This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties, or requirements.

Talis Group is an equal opportunity employer and a third party recruiting firm specializing in the legal positions and the legal community. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.