Legal Assistant

Taylor Day; Jacksonville (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Taylor Day Downtown Jacksonville, FL seeks an enthusiastic, self-motivated full-time Legal Assistant for an in-office role in our litigation practice. The candidate will manage attorney calendars, coordinate calls and deposits, and draft pleadings and correspondence.

Responsibilities include client communications, document filing, billing support, and ensuring compliance with firm procedures. Strong Word/Excel/Outlook skills and ProLaw knowledge are a plus.

Qualifications

• Proficient in Microsoft Word, Excel and Outlook; working knowledge of ProLaw is a plus.
• Strong organizational and communication skills.
• Meticulous attention to detail.
• Respect for confidentiality and firm policies.
• Typing skills.

Responsibilities

• Manages attorney calendar and coordinates calls, depositions, mediations, etc.
• Opens new matters in internal software.
• Follow up with clients to confirm receipt of all materials.
• Ensures compliance with client procedures and firm communications.
• Answers and directs phone calls.
• Reviews outgoing correspondence for grammar and layout.
• Tracks deadlines and prompts team as needed.
• Prepares draft pleadings and discovery materials.
• Files documents through the Florida E-Filing Portal and other courts.
• Receives mail and scans into internal software, distributing to the appropriate parties.
• Drafts cover letters and other correspondence.
• Handles outgoing mail for the attorney.
• Documents interoffice and external communications in the system.
• Provides copies of pleadings and correspondence to clients.
• Assists billing with processing of invoices.
• Processes third‑party invoices per firm guidelines.
• Operates basic office support tasks (scanning, printing, faxing).
• Performs other duties as necessary.

Skills

Microsoft Word

Microsoft Excel

Outlook

Typing

Organization

Communication

Confidentiality

Tools

ProLaw

Job description

Downtown Jacksonville, Florida law firm seeks an enthusiastic, self-motivated full-time Legal Assistant. This is an in-office position.

Primary Duties and Responsibilities for Litigation Legal Assistant to Shareholder

• Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc.
• Opens new matters in internal software.
• Provides follow up with clients to ensure all claim materials have been received.
• Knows client procedures and ensures compliance by the firm in general communications with clients as necessary.
• Answers/directs phone calls.
• Reviews all outgoing correspondence from attorney for grammar and layout consistency.
• Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.
• Assists attorney with preparing draft pleadings and discovery.
• Files documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
• Receives mail, scans into internal software and disperses to appropriate parties.
• Drafts cover letters and other correspondence as directed.
• Handles all outgoing mail needs of attorney.
• Ensures both interoffice and external communication is appropriately documented in system software.
• Provides copies of all pleadings and correspondence to clients.
• Assist billing department with processing of firm invoices.
• Processes third-party invoices according to firm guidelines.
• Operates basic office support functions, such as scanning, printing, faxing, etc.
• Performs other duties as necessary.

Requirements:

• Must be proficient in Microsoft Word, Excel and Outlook, and having a working knowledge of ProLaw is a plus.
• Strong organization and communication skills.
• Meticulous attention to detail.
• Dependable with a respect to confidentiality and policies.
• Typing skills.