LEGAL ASSISTANT

Paycom - ATS; Irvine (CA); Hybrid; USD 93,000 - 113,000; Full time

Job summary

Paycom - ATS in Irvine, CA is seeking a diligent legal assistant to draft, proofread, edit, and finalize contracts and transactional documents; support corporate formations, amendments, and filings; ensure formatting standards.

The role manages attorney calendars, deadlines, travel, and billing coordination; requires 3+ years in a corporate or transactional environment with high attention to detail and confidentiality. Hybrid schedule with four remote days per month.

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree a plus.
• 3+ years of corporate/transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm.
• Experience with corporate transactions, document management, and legal processes.

Responsibilities

• Draft, proofread, edit, and finalize legal documents, incl. contracts, closing docs, and letters.
• Assist with preparation of transactional documents like corporate formations and amendments.
• Ensure documents meet firm standards and formatting requirements.
• Prepare closing binders and maintain transaction checklists.
• Manage attorney calendars, meetings, calls, and deadlines.
• Track key dates and deadlines for transactions and filings.
• Coordinate with clients, opposing counsel, and third parties for meetings or closings.
• Handle time entry, expense reports, and billing coordination for attorneys.
• Manage travel arrangements and meeting logistics.
• Maintain confidentiality and professionalism in handling sensitive information.

Skills

Attention to detail

Organizational skills

Communication

Discretion & confidentiality

Time management

Education

High school diploma or equivalent

Bachelor’s degree is a plus

Tools

iManage

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Details: Job Location: Irvine Office - Irvine, CA 92612, Salary Range: $103,000.00 - $103,000.00 Salary/year,

Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.

Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.

Ensure documents comply with firm standards and applicable legal formatting requirements.

Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.

Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.

Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.

Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.

Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.

Manage travel arrangements, meeting logistics, and other administrative needs.

Maintain confidentiality and professionalism in handling sensitive client and firm information.

Qualifications

Education: High School Diploma or equivalent is required. Bachelor’s degree is a plus.

Experience: 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with legal document management software, such as iManage.
• Familiarity with legal terminology, processes, and protocols.

Core Competencies

• Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
• Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.
• Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
• Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
• Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Work Environment

This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Orange County office.

The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.

Overtime may be required on an as-needed basis.

Physical Demands

Sitting or standing for extended periods.

Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.

Light lifting and carrying, typically weighing up to 15 pounds.

Moving between offices, meeting rooms or file storage areas.