Legal Assistant

Javitch Block LLC; Fairlawn (OH); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical insurance

Dental insurance

Life insurance

Flexible spending accounts

Short-term disability

Long-term disability

401(k) plan

Business casual dress

Job summary

Javitch Block LLC is seeking a capable Legal Assistant in Ohio to perform a variety of administrative and legal support tasks. You will prepare and manage legal documents, handle court filings, and maintain calendars for assigned attorneys.

The role requires strong written and verbal communication, attention to detail, and the ability to multi-task in a fast-paced law firm environment. Notary certification is required and a paralegal certificate or experience is preferred.

Qualifications

• High school diploma or GED.
• Paralegal certification and/or law firm experience preferred.
• Basic to intermediate knowledge of Microsoft Word, Excel.
• Notary Certificate required.

Responsibilities

• Prepare and process legal documents, letters and forms.
• Proofread, mail, fax, and/or arrange for delivery and pickup of legal correspondence to clients, witnesses, and court officials.
• Maintain internal and external phone and email correspondence.
• Serve as back up Receptionist for breaks and lunches as well as days off of Firm Receptionist.
• Prepare e-file documents to meet court requirements, confirm specific fees needed, and follow-up to confirm court acceptance.
• Document court-specific e-file requirements, including rules and fees.
• Scan, copy and organize documents and other printed matter.
• Notarize legal documents.
• Assist attorneys in collecting information.
• Schedule appointments and maintain calendar and docket for assigned attorneys.
• Examine status of files, daily reviews. releases, incoming mail, court docket to determine next course of action; update accordingly in file management software.
• Monitor case status and update parties involved internally or externally.
• Manage daily assignments generated by case management system.

Skills

Verbal communication

Written communication

Detail-oriented

Multi-tasking

Education

High school diploma or GED

Paralegal certification or law firm experience

Tools

Microsoft Word

Microsoft Excel

Job description

The Legal Assistant position will be responsible for performing general legal assistant and administrative duties, including but not limited to:

• Prepare and process legal documents, letters and forms from dictation or written format, such as summons, subpoenas, complaints, appeals, motions, warrants and agreement
• Proofread, mail, fax, and/or arrange for delivery and pickup of legal correspondence to clients, witnesses, and court officials
• Maintain internal and external phone and email correspondence.
• Serve as back up Receptionist for breaks and lunches as well as days off of Firm Receptionist.
• Prepare e-file documents to meet court requirements, confirm specific fees needed, and follow-up to confirm court acceptance
• Document court-specific e-file requirements, including rules and fees
• Scan, copy and organize documents and other printed matter
• Notarize legal documents
• Assist attorneys in collecting information
• Schedule appointments and maintain calendar and docket for assigned attorneys
• Examine status of files, daily reviews. releases, incoming mail, court docket to determine next course of action; update accordingly in file management software
• Monitor case status and update parties involved internally or externally
• Manage daily assignments generated by case management system

Qualified candidates must possess the following skills:

• Have solid written and verbal communication skills
• Are detail-oriented and organized
• Handle high work volume efficiently
• Able to multi-task upon request

Education/Training/Experience:

• High school diploma or GED
• Paralegal certification and/or law firm experience preferred
• Basic to intermediate knowledge of Microsoft Word, Excel
• Notary Certificate required

JB LLC offers a comprehensive benefits program including paid time off, paid holidays, medical, dental, and life insurance, and flexible spending accounts. In addition, we offer short-term and long-term disability insurance and 401(k) program. We also offer a business casual work environment with dress down Fridays.

You can learn more about Javitch Block LLC at www.jbllc.com.

Javitch Block LLC has offices in Cleveland and Cincinnati, Ohio; Kentucky, Indiana, Texas, West Virginia and Tennessee. Our clients include banks, taxing authorities, credit unions, savings and loans, finance companies, department stores, credit card companies, landlords, medical organizations, commercial businesses, collection agencies, insurance companies, education facilities, utility companies, law firms, manufacturers, oil companies, publishing companies, radio stations, vending companies, public utilities and accounting firms.

Qualifications

Skills

Required

Intermediate

Verbal Communication

Intermediate

Microsoft Word

Intermediate

Preferred

Microsoft Excel

Intermediate

Education

Required

High School or better.

Preferred

Associates or better in Paralegal Studies.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.