Legal Assistant

Atlantic Group; Exton (PA); On-site; USD 40,000 - 65,000; Full time

Job summary

Atlantic Group in Chester County, PA seeks a highly qualified Legal Administrative Secretary to support attorneys in litigation, business law, real estate transactions, and land use matters. The role is on-site and fast-paced.

You will manage calendars, prepare pleadings and filings, handle correspondence, coordinate court submissions, and assist with billing and document management. Strong MS Office and e-filing experience are required.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Proven experience supporting attorneys in a fast-paced legal environment.
• Excellent written and verbal communication, with meticulous document handling.

Responsibilities

• Provide comprehensive administrative support to attorneys and staff.
• Prepare, format, proofread, and edit legal documents and correspondence.
• Schedule calendars, court filings, meetings, and deadlines; coordinate discovery and filings.
• Assist with real estate and land use matters, including transactional documents and filings.
• Assist with billing, time entry, and expense reporting as needed.

Skills

Attention to detail

Time management

Communication

Tools

Microsoft Word

Adobe Acrobat

Microsoft Outlook

Excel

Job description

Seeking a highly qualified and detail-oriented Legal Administrative Secretary to join a premier practice in Chester County, Pennsylvania, fully on site. The ideal candidate will have a proven background supporting attorneys in litigation, business law, real estate transactions, and/or land use law. The successful candidate will be organized, proactive, with the ability to manage multiple priorities and meet deadlines in a fast-paced legal environment.

Key Responsibilities:

• Provide comprehensive administrative and legal support to attorneys and legal staff.
• Prepare, format, proofread, and edit correspondence, pleadings, motions, agreements, discovery documents, and other legal documents.
• Assist with litigation matters, including calendaring deadlines, preparing filings, organizing case files, coordinating discovery, and communicating with courts, clients, and opposing counsel.
• Support business law matters, including preparation and organization of corporate documents, agreements, and transactional materials.
• Assist with real estate transactions, including purchase and sale agreements, leases, closing documents, title materials, and transaction checklists. land use matters involving zoning, permitting, applications, hearings, and Support communications with municipalities and governmental agencies.
• Manage attorney calendars, deadlines, meetings, hearings, depositions, closings, and other appointments.
• Coordinate court filings, service of process, recordings, and other legal and administrative submissions.
• Assist with billing, time entry, expense reporting, and other administrative functions as needed.

Qualifications:

• Minimum 3 years of legal administrative experience in a law firm
• Demonstrate experience supporting litigation, business law, real estate transactions, and/or land use matters.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and Adobe Acrobat.
• Experience with legal document management, calendaring, and electronic filing systems.
• Prior experience with court e-filing systems, real estate documentation, or municipal/land use processes is highly desirable.
• Experience with legal practice management software such as iManage and SurePoint.
• Preferred knowledge of Finance Core (formerly Coyote) and Philips dictation (but not required)
• Familiarity with title insurance and lender requirements