Legal Assistant

The Nemecek Firm, Ltd.; Columbus (OH); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Paid time off

11 company holidays

Health insurance

Dental insurance

Retirement plan with 3% company match

Free parking

Onsite gym and cafeteria

Professional development and training

Job summary

The Nemecek Firm, Ltd. is seeking an Immigration Legal Assistant to support attorneys from intake through filing and follow-up. This client-facing role focuses on gathering information, preparing legal documents, tracking deadlines, and ensuring cases move forward efficiently.

You will coordinate with clients, maintain organized files, and help with scheduling and administrative tasks while handling confidential information with care. Bilingual candidates are encouraged to apply.

Qualifications

• Experience in an legal support role is helpful but not required.
• Experience preparing immigration forms or working with government agencies is a plus.
• Bilingual in English and another language is preferred.

Responsibilities

• Prepare engagement letters and coordinate completion with clients.
• Prepare initial motions, forms, correspondence, and supporting documentation under attorney supervision.
• Communicate with clients to collect information, explain next steps, and follow up on outstanding items.
• Review client information and documents for completeness, consistency, and accuracy.
• Create and maintain organized client files and enter accurate information into the Firm’s case management system.
• Track outstanding engagement letters, required documents, and initial filing deadlines to keep the retention process moving.
• Coordinate with attorneys and other Firm associates to ensure a smooth transition from retaining the Firm to ongoing case work.
• Support scheduling, correspondence, data entry, and other administrative responsibilities.
• Translate documents or assist with client communications when qualified and needed.

Skills

Organized

Attention to detail

Clear communication

Client relations

Multitasking

Confidential information handling

Tools

Microsoft Office

Case management system

Job description

At The Nemecek Firm, we believe every person deserves skilled legal representation and to be treated with dignity throughout the immigration process.

We help individuals, families, and businesses throughout the United States and abroad navigate complex immigration matters. Our work includes removal defense, asylum, family immigration, employment immigration, naturalization, and corporate immigration compliance.

We are seeking an organized and compassionate Immigration Legal Assistant to support our attorneys and help manage immigration matters from intake through filing and follow up. This is a client facing position focused on gathering and organizing information, preparing legal documents, tracking deadlines, and helping ensure cases move forward efficiently.

WHAT YOU’LL DO

• Prepare engagement letters and coordinate completion with clients.
• Prepare initial motions, forms, correspondence, and supporting documentation under attorney supervision.
• Communicate with clients to collect information, explain next steps, and follow up on outstanding items.
• Review client information and documents for completeness, consistency, and accuracy.
• Create and maintain organized client files and enter accurate information into the Firm’s case management system.
• Track outstanding engagement letters, required documents, and initial filing deadlines to keep the retention process moving.
• Coordinate with attorneys and other Firm associates to ensure a smooth transition from retaining the Firm to ongoing case work.
• Support scheduling, correspondence, data entry, and other administrative responsibilities.
• Translate documents or assist with client communications when qualified and needed.

WHAT WILL SET YOU UP FOR SUCCESS

• You are organized, accurate, and attentive to detail.
• You communicate clearly and professionally by phone and in writing.
• You can work compassionately and respectfully with clients from different backgrounds.
• You can manage multiple cases, deadlines, client communications, and competing priorities.
• You exercise good judgment, document your work, and recognize when a question or concern should be escalated.
• You can work independently while collaborating effectively with attorneys and other Firm associates.
• You are proficient with Microsoft Office and comfortable learning new applications or systems.
• You use technology responsibly while protecting confidential information.

Experience in immigration law, a law firm, or another legal support position is helpful but not required. Experience preparing immigration forms, working with government agencies, or using legal case management systems is also helpful.

Candidates who are bilingual in English and another language will receive priority consideration.

WE STILL WANT TO HEAR FROM YOU

If you are interested in this role but do not meet every qualification listed above, we still encourage you to apply. Relevant experience can come from many different industries, and we consider the full range of skills and perspectives each candidate could bring to our Firm and clients.

COMPENSATION

The anticipated hourly pay range for this position is $22.00 to $24.00 per hour.

Starting pay will be determined based on the candidate’s relevant experience, education, training, language proficiency, technical knowledge, and other job related qualifications.

LOCATION

This is a full time, in person position based in downtown Columbus, Ohio. The regular schedule is 8:30 a.m. to 5:30 p.m., Monday through Friday.

TOTAL REWARDS

• Paid time off
• 11 company holidays
• Health insurance
• Dental insurance
• Retirement savings plan with a 3% company match
• Free parking
• Onsite gym and cafeteria
• Professional development and training opportunities

WORKING AT THE NEMECEK FIRM

Our clients trust us with legal matters that can shape their safety, families, careers, and futures. You will join a team that values clear communication, careful work, accountability, collaboration, and thoughtful service to every client.

USE OF ARTIFICIAL INTELLIGENCE IN HIRING

We may use artificial intelligence tools to support parts of the hiring process, including reviewing applications, analyzing resumes, assessing responses, and identifying information that may require additional review or verification. These tools support our hiring team but do not replace human judgment. All final hiring decisions are made by people. If you would like more information about how we process your information, please contact us.