Legal Assistant

JK Executive Strategies, LLC; City of Rochester (NY); On-site; USD 58,000 - 66,000; Full time

Job summary

JK Executive Strategies, LLC in Rochester, NY seeks an experienced Legal Administrative Assistant to support attorneys in a fast-paced litigation and insurance defense practice. The role requires strong organization, clear communication, and the ability to multitask across multiple attorneys.

Responsibilities include managing calendars, drafting documents, filing in state and federal courts, and handling client contacts. Proficiency with NYSCEF, Outlook, Word, and SharePoint is expected.

Qualifications

• Experience in a law firm, specifically within litigation.
• 2+ years in an administrative capacity.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint for file organization and management.
• Familiarity with NYSCEF e-filing system.
• Strong typing and transcription experience, including dictation.

Responsibilities

• Interact with clients, court personnel, and attorneys via phone, email, and in-person.
• Manage attorney calendars, including scheduling orders, depositions, client meetings, and other key deadlines in Outlook.
• Draft, revise, format, and edit documents.
• Electronically file documents in state and federal court as well as administrative agencies.
• E-file documents using NYSCEF on behalf of attorneys and maintain familiarity with the NYSCEF e-filing system.
• Prepare and draft litigation-related documents such as affidavits of service and notices.
• Generate and edit basic pleadings and discovery requests/responses.
• Open and close files.
• Maintain and organize files using SharePoint and other systems.
• Provide general support to various attorneys in a busy litigation practice.
• Handle client contact and scheduling.
• Filing, scanning, and other administrative tasks as assigned.
• Type dictation for one attorney using the firm’s BigHand software application.

Skills

Litigation support

Legal administration

Microsoft Office

NYSCEF

Tools

SharePoint

Job description

JK Executive Strategies is proud to partner with full-service law firm in search of a Legal Assistant to join its litigation team! Our client is seeking an experienced Legal Administrative Assistant to support attorneys within a Litigation and Insurance Defense practice group. This role is ideal for a highly organized, detail-oriented professional who can manage a high volume of work in a fast-paced legal environment. The successful candidate will demonstrate strong communication skills, professionalism, and the ability to prioritize and multitask across assignments from multiple attorneys.

Responsibilities

• Interact with clients, court personnel, and attorneys via phone, email, and in-person.


• Manage attorney calendars, including scheduling orders, depositions, client meetings, and other key deadlines in Outlook.


• Draft, revise, format, and edit documents.


• Electronically file documents in state and federal court as well as administrative agencies.


• E-file documents using NYSCEF on behalf of attorneys and maintain familiarity with the NYSCEF e-filing system.


• Prepare and draft litigation-related documents such as affidavits of service and notices.


• Generate and edit basic pleadings and discovery requests/responses.


• Open and close files.


• Maintain and organize files using SharePoint and other systems.


• Provide general support to various attorneys in a busy litigation practice.


• Handle client contact and scheduling.


• Filing, scanning, and other administrative tasks as assigned.


• Type dictation for one attorney using the firm’s BigHand software application.

Requirements

• Experience working in a law firm, specifically within litigation departments, required.


• 2+ years of experience working in an administrative capacity.


• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint for file organization and management.


• Familiarity with NYSCEF e-filing system required.


• Strong typing and transcription experience, including dictation.


• Excellent organizational and time management skills.


• Strong written and interpersonal communication skills.


• Ability to prioritize and complete multiple assignments accurately and in a timely manner.


• Ability to handle a large volume of work with attention to detail.


• High level of professionalism and discretion.


• Willingness to learn and adapt to organizational needs.


• Reliable, punctual, and professional.


• Team player with a positive attitude.

Salary Range

• $58k-$66k

JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.