Litigation Administrative Assistant – Fast-Paced Support

JK Executive Strategies, LLC; City of Rochester (NY); On-site; USD 58,000 - 66,000; Full time

Job summary

JK Executive Strategies, LLC in Rochester, NY seeks an experienced Legal Administrative Assistant to support attorneys in a fast-paced litigation and insurance defense practice. The role requires strong organization, clear communication, and the ability to multitask across multiple attorneys.

Responsibilities include managing calendars, drafting documents, filing in state and federal courts, and handling client contacts. Proficiency with NYSCEF, Outlook, Word, and SharePoint is expected.

Qualifications

• Experience in a law firm, specifically within litigation.
• 2+ years in an administrative capacity.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint for file organization and management.
• Familiarity with NYSCEF e-filing system.
• Strong typing and transcription experience, including dictation.

Responsibilities

• Interact with clients, court personnel, and attorneys via phone, email, and in-person.
• Manage attorney calendars, including scheduling orders, depositions, client meetings, and other key deadlines in Outlook.
• Draft, revise, format, and edit documents.
• Electronically file documents in state and federal court as well as administrative agencies.
• E-file documents using NYSCEF on behalf of attorneys and maintain familiarity with the NYSCEF e-filing system.
• Prepare and draft litigation-related documents such as affidavits of service and notices.
• Generate and edit basic pleadings and discovery requests/responses.
• Open and close files.
• Maintain and organize files using SharePoint and other systems.
• Provide general support to various attorneys in a busy litigation practice.
• Handle client contact and scheduling.
• Filing, scanning, and other administrative tasks as assigned.
• Type dictation for one attorney using the firm’s BigHand software application.

Skills

Litigation support

Legal administration

Microsoft Office

NYSCEF

Tools

SharePoint

Job description

JK Executive Strategies, LLC in Rochester, NY seeks an experienced Legal Administrative Assistant to support attorneys in a fast-paced litigation and insurance defense practice. The role requires strong organization, clear communication, and the ability to multitask across multiple attorneys.

Responsibilities include managing calendars, drafting documents, filing in state and federal courts, and handling client contacts. Proficiency with NYSCEF, Outlook, Word, and SharePoint is expected.