Legal Assistant

Clausen Miller P.C.; Chicago (IL); Hybrid; USD 60,000 - 78,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

401(k)

Health insurance

Dental/Vision coverage

Health savings accounts

Flexible spending accounts

Life insurance

Short-term and long-term disability

Job summary

Clausen Miller P.C. in downtown Chicago seeks a skilled Legal Assistant to provide secretarial and paralegal support to the Insurance Defense Practice.

The role supports multiple attorneys with calendar management, file organization, timekeeping, and document preparation in a fast-paced, team-oriented environment. The position requires at least two years of legal secretary or assistant experience, strong knowledge of federal and local filing rules, and proficiency in e-filing.

Qualifications

• 2+ years of experience as a legal secretary or legal assistant.
• Must have knowledge of federal and local court filing rules.
• Must have strong proficiency in e-filing in state and federal courts.
• Accurate typing.
• Proficient in Word and document management software.
• Ability to prioritize workload and handle multiple deadlines.

Responsibilities

• Using Word and document management software.
• Maintains Calendar: Maintains and updates calendars for assigned attorneys.
• Maintains Files: Sets up, organizes, and maintains files.
• Timekeeping, Expense Reporting, Billing: Enter attorneys time and submits; prepares expense reimbursements.
• Assists attorneys with scheduling conference calls, etc.
• Provides General Administrative Support.

Skills

Paralegal/secretarial experience

Time management

Organizational skills

Tools

Microsoft Word

Document management

E-filing (state/federal)

Job description

Clausen Miller P.C. is seeking a highly qualified Legal Assistant for our downtown Chicago office to join our Insurance Defense Practice. The Legal Assistant provides secretarial/paralegal and administrative support to attorneys, while working collaboratively with others in a fast paced, team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to others when needed. Hybrid work schedule available.

Essential Functions

• Using Word and document management software.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, and due dates.
• Maintains Files: Sets up, organizes, and maintains paper and electronic files in compliance with internal policies.
• Timekeeping, Expense Reporting, Billing: Enter attorneys time and submits in a timely manner. Prepares expense reimbursements requests.
• Assists attorneys with scheduling conference calls, etc.
• Provides General Administrative Support.

Requirements

• 2+ years of experience as a legal secretary or legal assistant.
• Must have knowledge of federal and local court filing rules.
• Must have strong proficiency e-filing in state and federal courts.
• Accurate typing.
• Computer proficiency in the use ofWord (styles) document management and database software.
• The ability to prioritize workload and efficiently handle multiple projects with competing deadlines, and demonstrate flexibility and initiative in anticipating what needs to be done
• Time management skills
• Organizational skills including calendaring, and proofreading.

Please note, we are not working with outside recruiters for this position.

Benefits & Pay

Target pay range for this role is $60,000 - $78,000 based on the experience and quality of the candidate.

Clausen Miller P.C. offers our employees competitive salaries, including Paid Time Off (PTO), 401(k), best in class medical / dental / vision coverage, health savings and flexible spending accounts, plus life insurance, short-term and long-term disability benefits paid by the Firm.