Legal Assistant

RecruitPod Global; Charlotte (NC); Hybrid; USD 27,552 - 33,062; Full time

Job summary

A growing estate planning law firm is looking for an Estate Planning Paralegal/Legal Assistant who excels at client interaction and detailed work. This hybrid position involves supporting attorneys with document execution, client communication, and project coordination. The ideal candidate will have 2–3 years of law firm experience, proficiency in Microsoft tools, and strong organizational skills. Join a supportive, client-focused team in Charlotte, NC.

Qualifications

• 2–3 years of law firm experience (Estate Planning preferred).
• High proficiency in Microsoft Word, Excel, Google Workspace, and Dropbox.
• Strong verbal and written communication skills.

Responsibilities

• Support assigned attorneys with client communication, document signings, proofreading, and project coordination.
• Serve as a primary in-person point of contact for clients.
• Manage calendars, appointments, and signing logistics.

Skills

Client communication

Organizational skills

Microsoft Word

Microsoft Excel

Google Workspace

Dropbox

Tools

Clio

Lawmatics

Job description

This range is provided by RecruitPod Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $24.00/hr

Direct message the job poster from RecruitPod Global

Senior Business Development Manager @ RecruitPod Global | MBA in HR

We’re a fast-growing, high-volume estate planning law firm with offices in both Fort Mill, SC and Charlotte, NC. We’re looking for an Estate Planning Paralegal/Legal Assistant who thrives in a busy environment and is excited about the opportunity to grow with a supportive, client-focused team.

This role involves significant daily in-person client interaction—you’ll be the friendly, knowledgeable face clients rely on throughout their estate planning journey. If you're someone who thrives on meaningful, face-to-face interactions and takes pride in delivering excellent service, this may be the perfect fit. You’ll play a key role in supporting attorneys with document execution, client communication, scheduling, and keeping matters on track with precision and care.

This position is a great fit for someone who excels at client interaction, finds satisfaction in precise, detailed work, enjoys managing multiple projects, and is eager to keep learning and improving.

We value hard work—but we also believe in the power of a supportive team and a positive, people-centered culture.

Job Responsibilities

• Support assigned attorneys with client communication, document signings, proofreading, and project coordination
• Serve as a primary in-person point of contact for clients—clear and confident communication is essential
• Manage calendars, appointments, and signing logistics
• Participate in scheduled weekly and bi-monthly team meetings
• Answer phones and assist with front office tasks as needed
• Conduct final proofing and make last-minute edits before printing
• Witness document signings, assist in binder preparation, scanning, and file closures
• Follow up with clients on funding tasks and support post-signing processes

Qualifications

• 2–3 years of law firm experience (Estate Planning preferred)
• High proficiency in Microsoft Word, Excel, Google Workspace, and Dropbox
• Familiarity with legal case management software such as Clio or Lawmatics preferred
• Strong verbal and written communication skills
• Exceptional organizational skills with the ability to prioritize proactively

Who You Are

• Detail-obsessed and proud of it—you catch typos others miss
• A creative problem solver who enjoys working on a team
• Kind, professional, and people-oriented
• Confident in engaging with clients in person throughout the day

Location

This is a hybrid position between our Charlotte and Fort Mill offices. You will split your time between both locations and may be asked to attend meetings, training, or firm events at either site.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Legal

Industries

• Legal Services and Law Practice