Legal Assistant

Allensworth | Texas Construction Lawyers; Austin (TX); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental plan

401(k)

Paid vacation/sick leave

Parking stipend

Downtown Austin office with Class A am

Gym access

Job summary

Allensworth is seeking a full-time Legal Assistant for its downtown Austin office. The role supports attorneys and paralegals in a fast-paced construction-law firm environment and involves filing, document management, and client communications.

The ideal candidate will be highly organized, detail-oriented, and capable of independent decision-making while collaborating with a team. Proficiency in typical office software and strong writing skills are required.

Qualifications

• B.A. preferred or equivalent experience; litigation experience preferred
• Excellent writing, communication, time-management, and organizational skills
• Strong attention to detail, polished demeanor, and teamwork
• Proficiency in Outlook, Word, Excel, Adobe, Teams/Zoom, and time-keeping system
• This job may include lifting items up to 50 pounds

Responsibilities

• Prepare conflict waivers from templates as requested.
• Prepare client engagement letters from form templates and follow-thru to client signature.
• Open new client files.
• Maintain client files, including set up and ongoing filing and saving electronic files to client files and folders.
• Download local rules from court websites and save to new litigation files and build and maintain case docket sheet.
• Process outgoing mail, including certified mail return receipt cards.
• Locate documents saved to files when requested by attorney or paralegal.
• Book travel for attorneys.
• Submit invoices and receipts for payment or reimbursement.
• Set up conference calls by Teams/Zoom or conference line.
• Arrange and coordinate meetings.
• Assist attorneys with CLE registrations and reporting.
• Perform overflow work, special projects, and research on an as-needed basis.
• Perform electronic filings with the court.

Skills

Attention to detail

Strong writing

Time management

Team collaboration

Communication skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

Adobe

Teams/Zoom

Time-keeping system

Job description

Allensworth, a busy and growing commercial construction law firm, seeks a full-time Legal Assistant in its downtown Austin office.

Summary of Responsibilities

The ideal candidate is energetic, positive, proactive, and process-driven, can take initiative and direction in a team-oriented environment, and is comfortable working at a fast-paced, busy law firm. Working in close partnership with our attorneys, paralegals, and professional staff, the Legal Assistantwill have the following key responsibilities:

• Prepare conflict waivers from templates as requested.
• Prepare client engagement letters from form templates and follow-thru to client signature.
• Open new client files.
• Maintain client files, including set up and ongoing filing and saving electronic files to client files and folders.
• Download local rules from court websites and save to new litigation files and build and maintain case docket sheet.
• Process outgoing mail, including certified mail return receipt cards.
• Locate documents saved to files when requested by attorney or paralegal.
• Book travel for attorneys.
• Submit invoices and receipts for payment or reimbursement.
• Set up conference calls by Teams/Zoom or conference line.
• Arrange and coordinate meetings.
• Assist attorneys with CLE registrations and reporting.
• Perform overflow work, special projects, and research on an as-needed basis.
• Perform electronic filings with the court.

Desired Skills and Characteristics:

• Highly detail-oriented and adept at maneuvering between multiple projects seamlessly.
• Demonstrates strong interpersonal skills; understands importance of listening, managing relationships, and dealing with conflict.
• Comfortable working with a variety of constituencies including attorneys, paralegals, vendors, and clients.
• Professional discretion.
• Excellent communication, writing, and interpersonal skills.
• Must be able to work autonomously, meet deadlines, exercise independent decision-making, handle complex issues and set priorities in a fast-paced environment. Understands when to escape issues with supervisor or other leaders in the organization.

Requirements

• B.A. preferred or equivalent experience; litigation experience preferred
• Qualified candidates will have excellent writing, communication, time-management, and organizational skills
• Candidates should possess a strong attention to detail, exhibit a polished, professional, friendly demeanor, and work well in a team environment
• Proficiency in Outlook, Word, Excel, Adobe, Teams/Zoom/etc., and time-keeping system required
• This job may include lifting items up to 50 pounds

Competitive salary, health, dental, 401K, paid vacation/sick leave, parking stipend, downtown Austin office space with Class A amenities, including gym access.

About the Firm

Allensworth is a unique place to work. We designed it that way. Our firm combines excellence in construction law with a serious, ongoing commitment to collegiality, teamwork, and authenticity. We hire real people who love what they do and who enjoy being part of a close-knit, positive team that’s dedicated to serving our clients.

Allensworth focuses exclusively on the practice of construction law. For 30 years, we’ve handled complex construction matters throughout all phases of a construction project, from the first notice of a claim to the last appeal, for clients in virtually every sector of the commercial construction industry. Our 360-degree view of the industry and singular focus on construction law allows us to provide clients with comprehensive insight, education, and strategies to minimize risk, accomplish business objectives, and resolve disputes.

For more information on what it’s like to work with us, visit allensworthlaw.com/careers.