Legal Assistant

Hailey-Petty Law Firm, PLLC; Austin (TX); On-site; USD 28,000 - 32,000; Full time

Job summary

Hailey-Petty Law Firm, PLLC is seeking a Legal Assistant in Austin to support attorneys and paralegals. You will prepare and proofread litigation documents, manage office communications, and coordinate meetings to keep the team on track.

Experience in a law firm and strong organizational skills are essential. Responsibilities include billing, legal research, and coordinating with clients, opposing counsel, and vendors.

Qualifications

• Experience in a law firm environment
• Able to create and proofread litigation documents
• Manage office correspondence and administrative tasks efficiently
• Process client billing with precision in coordination with accounting
• Perform legal research to support attorneys and paralegals
• Excellent communication with clients, opposing counsel, and vendors
• Able to work in a fast-paced environment and meet deadlines
• Familiarity with legal software, case management, and docketing programs
• 1–2 years of law firm administrative experience
• Strong organizational and communication skills
• Proficient in Microsoft Office

Responsibilities

• Help create litigation documents (pleadings, motions, subpoenas, affidavits, contracts, briefs) and proofread as needed
• Manage office correspondence and administrative tasks (phones, emails, dictation, deadlines)
• Conduct legal research with attorneys/paralegals as needed
• Process client billing using daily time records with accounting support
• Arrange travel, schedule meetings, and coordinate with vendors for events

Skills

Legal docs creation

Litigation procedures

Office communication

Billing processing

Legal research

Client liaison

Deadline management

Legal software

Paralegal support

Microsoft Office

Job description

Join us at Hailey-Petty Law Firm, PLLC, where we transform estate planning into a legacy, not a burden. As a Legal Assistant, you'll play a vital role in supporting our attorneys and paralegals, ensuring smooth and efficient operations. You'll manage the preparation of legal documents, handle office communication, and coordinate meetings to keep our team on track. We value education, trust, and collaboration, and you'll be part of a team that prioritizes clients' understanding and involvement at every step. If you're experienced in a law firm environment and thrive under pressure, this is your chance to make a meaningful impact in the legal field. Let's work together to provide exceptional service and build a brighter future for clients.

Compensation: $20 - $23 hourly

Qualifications

• Experience in a law firm environment, demonstrating familiarity with legal procedures and terminology.
• Ability to create and proofread a variety of litigation documents, ensuring accuracy and compliance.
• Proven track record of managing office correspondence and administrative tasks efficiently.
• Skill in processing client billing with precision, collaborating with the accounting department as needed.
• Capability to perform legal research, supporting attorneys and paralegals in case preparation.
• Excellent communication skills to liaise with clients, opposing attorneys' offices, and vendors effectively.
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
• Experience with legal software, litigation case management, and docketing programs
• At least 1-2 years of previous experience in a law firm setting performing administrative tasks
• Organizational skills and communication skills are necessary for this position
• Comfortable working with all Microsoft Office products

Responsibilities

• Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
• Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
• Perform legal research, as needed, with help from attorneys and paralegals
• Process client billing properly using daily time records with help from the accounting department
• Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events