Legal Administrator D

Boeing Future of Flight; Seal Beach (CA); Hybrid; USD 75,768 - 82,656; Part time

Benefits offered by this job

Optional Medical benefits

Dental insurance

Vision insurance

401K

Job summary

A major aerospace company is seeking a contract executive assistant in Seal Beach, CA, primarily supporting attorneys and executives in the Law Department. The ideal candidate will have strong organizational skills and attention to detail, with 5+ years of experience in administrative roles. Responsibilities include managing executive schedules and assisting with legal documentation. The position requires a high level of professionalism and discretion in handling confidential information. This is a hybrid role with onsite work three days a week.

Qualifications

• 3+ years managing and organizing multiple deliverables with minimal direction.
• 5+ years in a role where attention to detail was crucial.
• 5+ years handling and safeguarding confidential information.

Responsibilities

• Support assigned executive attorneys' daily work routine.
• Manage attorney calendars and schedule meetings.
• Assist in preparing, proofreading, and distributing legal documents.

Skills

Organizational skills

Detail-oriented

Verbal communications

Writing and editing

Education

Associates degree or higher

Tools

Microsoft Office Suite

Job description

Overview

This posting is for a contract assignment and is not a full-time employment offer with Boeing. Candidates selected for roles will be employed as contract workers through a Boeing approved 3rd party for the duration of the specified project.

Regular and predictable attendance is required. Work statement is a non-managerial role, non-leadership role.

The Boeing Company’s Law Department is seeking a contract executive assistant to temporarily cover the Legal Administrator role in Seal Beach, CA. The contact Legal Administrator will support Boeing attorneys and executives within the Law and Global Compliance organization in addition to providing additional administrative support across the team. This will be a hybrid position based at Boeing’s Seal Beach, CA site with the expectation to work onsite 3 days per week.

A successful candidate will have demonstrated experience working under limited supervision and performing multiple work assignments concurrently, often within a short period of time, while maintaining accuracy and attention to detail. The individual will also work well with others, clearly communicate requirements, expectations, and deadlines, and ask questions to acquire and share relevant information.

Responsibilities

• Support all aspects of assigned executive attorneys’ daily work routine
• Understand and adapt to unique priorities, working habits and preferences of each executive
• Serve as a liaison and point of contact between attorneys and their internal and external clients, outside counsel, and government officials and agencies, as needed
• Monitor the status of pending items, and keep executives advised of time-sensitive issues and emergent matters
• Coordinate and manage attorney calendars by accurately scheduling meetings, conference calls and video conferences across multiple time zones
• Assist in the development, preparation, proofreading, revision and distribution of meeting agendas and materials, presentations, legal documents, financial spreadsheets, tables, charts, reports, and routine correspondence
• Maintain paper and electronic filing systems using accepted legal office practices and the company’s record keeping systems and procedures
• Follow Boeing policies and procedures, and use industry accepted security practices when handling sensitive and confidential information and communications
• Schedule and coordinate domestic and international travel; regularly monitor all logistical aspects of the trips; revise meeting agendas, tour schedules and travel itineraries, as needed; communicate changes to all parties involved in a timely fashion
• Prepare, reconcile and submit expense reports using Concur to ensure timely and accurate payment and/or reimbursement
• Use Boeing’s internal legal matter management system to create, monitor and manage legal matters; process invoices and generate reports, as needed
• Register, process and escort domestic and foreign visitors
• Receive, sort, prioritize and accurately distribute office mail in a timely fashion; handle all sensitive and confidential information with discretion and proper safeguards
• Coordinate work with other Law & Global Compliance staff members; provide backup support for other attorneys/executives, as needed
• Assist with the onboarding of new attorneys, and with the training and onboarding of new support staff members
• Order and maintain office supplies using Boeing’s approved system, and in accordance with Boeing’s policies and procedures
• Take on various other work and responsibilities, as needed
• Know and abide by Boeing’s policies and procedures at all times
• To perform this job successfully the ideal candidate will: Exhibit exceptional skills in the following areas: Writing, editing, and proofreading; Organization and time-management; Verbal communications; Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); Exhibit a high level of professionalism; Exhibit excellent, sound judgment; Be a reliable, trusted partner; Discretely handle highly sensitive and confidential financial, legal, personal (PII) and institutional information while exercising professionalism and discretion; Be highly detailed oriented, maintain a high level of accuracy and attend to details with a minimum level of supervision; Thrive in a fast-paced environment; energetically tackle new projects; exhibit a resourceful, can-do attitude; be a proactive self-starter; Have the ability to prioritize tasks, make decisions, meet deadlines, and effectively solve problems under pressure and in a fast-paced environment; Thrive as an independent contributor and as a member of a highly interactive team; Act in a way that cultivates productive working relationships and fosters meaningful collaboration

Qualifications

Note: The following are lists separated into required and preferred skills.

Required Skills

• 3+ years of experience with managing and organizing multiple deliverables and deadlines with minimal direction
• 5+ years of experience in a previous role where meticulous attention to detail, with emphasis on accuracy and quality was paramount
• 5+ years of experience in the handling and the safeguarding of proprietary and confidential information
• 5+ years of experience with Microsoft office suite

Preferred Skills

• Associates degree or higher
• 3+ years of experience providing administrative support to multiple executives
• 3+ years of experience in heavy schedule management and/or travel planning
• Experience with international travel and event planning

Pay and Benefits

Pay Rate Range

Min Pay Rate $55

Max Pay Rate $60

Currency USD

Unit hourly

Benefits Information

*Optional Benefits: Medical, Dental, Vision, 401K

Tundra Technical Solutions is among North America’s leading providers of Staffing and Consulting Services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.