Legal Administrative Support Associate

Jones Walker LLP; Baton Rouge (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Jones Walker LLP in Baton Rouge is seeking an entry-level Admin Support Assistant to provide continuous administrative support to Attorneys and the Admin Resource Team, after completing a thorough training and mentoring program.

You will edit documents, manage files and calendars, arrange travel, handle reimbursements and time entry, proofread, prepare courier packages, assist with billing, and mentor junior staff while upskilling across practice groups.

Qualifications

• High School Diploma or equivalent; degree preferred.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented, organized, able to manage multiple tasks with deadlines.
• Strong written and verbal communication; prior legal admin experience a plus.

Responsibilities

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files, electronic and hard copy; retrieve closed files as required.
• Maintain daily appointment calendar, book meetings, and make travel arrangements, as required.
• Handle expense reimbursements for various attorneys.
• Enter attorneys’ time for timesheets and billing purposes.
• Proofread all documents produced, checking for formatting, spelling, and grammar; ensure attachments are intact.
• Print/scan materials.
• Transcribe dictation.
• Prepare courier packages.
• Process check requests and invoices for payment by Accounting.
• Utilize and review materials from administrative teams to ensure accuracy in work product.
• Support junior ASAs and other staff by mentoring.
• Assist with client monthly billing processes.
• Coordinate relationships with other Legal Administrative Assistants and teams.
• Upskill and learn with others.

Skills

Attention to detail

Time management

Communication skills

Education

High School Diploma or Equivalent

Bachelor's or Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Jones Walker LLP in Baton Rouge is seeking an entry-level Admin Support Assistant to provide continuous administrative support to Attorneys and the Admin Resource Team, after completing a thorough training and mentoring program.

You will edit documents, manage files and calendars, arrange travel, handle reimbursements and time entry, proofread, prepare courier packages, assist with billing, and mentor junior staff while upskilling across practice groups.