Legal Administrative Specialist - Structured Transactions

morganlewis; Chicago (IL); Hybrid; USD 81,000 - 105,000; Full time

Job summary

Morgan, Lewis & Bockius LLP in Chicago, IL seeks a Legal Administrative Specialist to support the Structured Transactions Practice Group. The LAS reports to the Administrative Support Manager and provides a broad range of administrative, secretarial and document processing support with emphasis on superior client service.

The role requires hybrid in-office/remote work, overtime flexibility, and strong proficiency in MS Office, calendar management, billing support, travel arrangements, and file

Qualifications

• Seven or more years of administrative support experience.
• Previous law firm experience required.
• Bachelor's degree a plus.
• Proficient with MS Office and PDF workflows.

Responsibilities

• Draft, edit, and proofread legal correspondence and memos to firm standards.
• Manage attorney calendars and coordinate meetings, travel, and zoom/VC setups.
• Assist with time entry, billing, and matter-related reporting.
• Process new matter intake and related forms.
• Support document processing and file management, both physical and electronic.
• Provide general legal research, case support, and exhibits preparation.

Skills

Strategic thinking

Initiative

Client service

Education

Bachelor's degree

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

PDF

Job description

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Structured Transactions Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Chicago, IL office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

What You'll Do

• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards
• Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.
• Coordinate meetings; arrange audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Processes new business intake, related forms, and correspondence.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Provides legal research, case support and project assistance.
• Assist with invoice submissions, process payment and reimbursement requests using Emburse.
• Assist with transaction closings: prepare signature packets, compile executed documents and exhibits.

Who we are looking for

• At least seven (7) years of administrative support experience required.
• Bachelor's degree a plus.
• Previous law firm experience required.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point, and portable document format (PDF) software.
• Demonstrates comprehensive knowledge of Practice Group skills and responsibilities.
• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.

For positions in Chicago, IL., the salary range for this job posting is: $80,785.00 - $105,261.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employmen