Legal Administrative Specialist - IP Trademark/Copyright

Morgan Lewis; Washington (District of Columbia); On-site; USD 81,000 - 105,000; Full time

Benefits offered by this job

Medical benefits

401(k) eligibility

Paid time off

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Specialist to support the IP - Trademark/Copyright Practice Group in Washington, DC. Reporting to the Administrative Support Manager, you will provide a broad range of administrative and document processing support with a focus on client service.

The role requires seven years of admin experience, a Bachelor’s degree is a plus, and prior law firm exposure.

Qualifications

• Seven (7) years of administrative support experience required.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and PDF software.

Responsibilities

• Support IP - Trademark/Copyright Practice Group with administrative, secretarial and document processing duties.
• Utilize task delegation and workflow software (BigHand) for timely workload management and deadlines.
• Draft, edit and format correspondence, memos, and reports; ensure quality and firm standards.
• Screen client communications and maintain a high level of internal/external service.
• Coordinate meetings, conferences, and attorney calendars; manage travel itineraries.

Skills

Client service

Communication

Organization

Time management

Detail oriented

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

PDF software

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the IP- Trademark/Copyright Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Morgan Lewis recognizes the benefits of supporting flexible working arrangements.

Legal Administrative Specialist (LAS)

Responsibilities

• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Experienced in supporting matters, including preparing court filings, coordinating case documents, an utilizing e-filing platforms.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
• Coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-up.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Processes new business intake, related forms, and correspondence.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Provides legal research, case support and project assistance.

Qualifications

• At least seven (7) years of administrative support experience required.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.

Location & Working Hours

Location: Washington, DC. Hybrid in-office/remote working schedule. Flexibility with overtime is required.

Salary

For positions in Washington, DC, the salary range for this job posting is: $80,785.00 - $105,261.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package.

Benefits

• The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Employment Terms

If hired, the employee will be in an 'at-will' position and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors. If hired, your employment relationship with the firm will be on an 'at-will' basis, meaning that the firm may modify the terms and conditions of your employment at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Equal Employment Opportunity

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

About Our Firm

At Morgan Lewis, we work in collaboration around the world- always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.