Legal Administrative Coordinator

NassauCountyFLChamber; Yulee (FL); Hybrid; USD 30,000 - 45,000; Full time

Job summary

Nassau County Board of County Commissioners in Yulee, FL is seeking a capable Administrative Assistant to support the County Attorney’s Office. The role covers extensive legal and clerical duties, contract drafting, document preparation, and meeting coordination, requiring precision and discretion.

You will supervise clerical staff, manage payroll tasks as needed, and assist with public records requests and financial reporting.

Qualifications

• Requires a high school diploma or GED supplemented by some college coursework and/or six years of secretarial or administrative assistant work in a legal or administrative office environment.
• Preference given to applicants with Legal or Local Government experience.
• May require a valid State Driver’s License.

Responsibilities

• Provide routine to complex administrative support to the County Attorney’s Office, including preparing, reviewing and revising contracts, ordinances, and legal documents, taking and transcribing dictation and meeting minutes; scheduling appointments; and maintaining office calendars.
• Create and maintain all litigation files and the preparation of legal pleadings.
• Assist in preparation, review, and coordination of County meeting agendas and public notices.
• Supervises the work of subordinate personnel as requested; instructing, planning, assigning and reviewing work; maintaining standards.
• Assists in compilation of public records for the County Attorney’s Office in response to public records requests.

Skills

Administrative support

Secretarial work

Payroll processing

Budgeting basics

Communication skills

Education

High school diploma or GED

College-level coursework

Job description

Nassau County Board of County Commissioners

Yulee, FL 32097

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential. Part of the Jacksonville Metropolitan Area, Nassau County has a population of 101,501 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

Performs a variety of routine to complex legal administrative, secretarial, clerical, paralegal and accounting work to maintain efficient and effective legal office operations. May supervise and review the work of subordinate clerical personnel as assigned.

• Provides routine to complex administrative support to the County Attorney’s Office, which may include, but is not limited to preparing, reviewing and revising contracts, ordinances, and legal documents, taking and transcribing dictation and meeting minutes; scheduling appointments; and maintaining office calendars.
• Creates and maintains all litigation files and the preparation of legal pleadings.
• Assists in the preparation, review, and coordination of County meeting agendas and public notices.
• Composes, types, prepares, files, copies and/or transmits a variety of documents, including but not limited to legal pleadings, correspondence, notices, reports including research and compilation of information and data for reports; memos; logs; financial reports; technical reports; spreadsheets; matrices; personnel forms; and reports required by regulatory agencies and the County etc.
• Demonstrates knowledge of modern law office practices and technology; participates in continuing education of same.
• Demonstrates knowledge of legal terminology, documents and procedures.
• Demonstrates knowledge of civil rules and procedures.
• Manages personnel functions, including but not limited to processing payroll as requested; tracks time worked/leave taken; prepares job position requests and employee transmittals as requested.
• Assists in compilation of public records for the County Attorney’s Office in response to public records requests.
• Oversees and participates in the preparation and maintenance of financial records including the preparation of invoices for payment, requisitions, budget transfers, check requests, travel vouchers; and various financial statements and reports, etc.
• Performs routine bookkeeping/accounting work as required, including assisting with budget preparation, processing and/or preparing invoices, processing requests for payment, preparing cost estimates, balancing statements, maintaining various accounts, maintaining petty cash, preparing requisitions, budget transfers, check requests, travel vouchers, bank deposits, collecting and receipting various payments, etc.
• Performs a variety of routine legal and clerical duties as required, which may include but are not limited to copying and filing documents, retrieving archived documents, sending and receiving faxes, entering computer data, and processing daily mail.
• Supervises the work of subordinate personnel as requested; supervisory duties include instructing; planning; assigning and reviewing work of others; maintaining standards; reviewing work for completeness and accuracy; offering training and assistance as needed.
• Receives and responds to inquiries, requests for assistance from outside agencies and the public.
• Assists the County Attorney’s Office Procurement Liaison as assigned.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, County personnel, County Boards and Committees, various other agencies, vendors and the general public.

May operate a vehicle and a variety of equipment, which may include a computer, typewriter, fax machine, copier, recording equipment, telephone, calculator, postage meter, audio-visual equipment, printer and scanner etc.

• Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
• Performs all other duties as required or assigned.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

Requires a high school diploma or GED equivalent supplemented by some College-Level coursework and/or six (6) years of secretarial or administrative assistant work experience in a legal environment or administrative office environment or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Preference will be given to applicants with Legal or Local Government experience. May require a valid State Driver’s License.

The range for this position is $21.5783 - $32.8343. The County provides a comprehensive benefits program and participates in the Florida Retirement System (FRS) and has a 3% employee contribution requirement. Voluntary supplemental 457 deferred compensation retirement is also available. For additional benefit information, visit: https://www.nassaucountyfl.com/243/Employee-Benefits .

Nassau County is a Drug Free Workplace & Equal Opportunity Employer; Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.