Legal Administrative Assistant Trainee (NY HELPS)

Department of Economic Development; City of Albany (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

Department of Economic Development in Albany, NY seeks an Administrative Assistant Trainee 1/ Trainee 2 under NY HELPS to support the Legal department with administrative tasks, scheduling, and document management.

The role involves handling calls, preparing invoices, maintaining case files, and coordinating meetings for Albany-based attorneys; NY HELPS offers a pathway to permanent status after training."

Qualifications

• Six months of experience in administrative support including use of office software
• Proficiency in customer service, business writing, and office administration
• Substitutions for Administrative Assistant 1 include certification or associate’s degree in related fields

Responsibilities

• Provide administrative support to Senior Counsel and department staff.
• Answer telephone and transfer calls to appropriate individuals.
• Prepare and track letters, indemnification demands, and communications with brokers, insurers, and outside counsel.
• Maintain electronic case files and organize pleadings, correspondence, discovery, and exhibits.
• Create and maintain litigation and investigation logs.
• Retrieve statutes, regulations, cases, and court rules.
• Use Outlook, Peoplesoft, Excel, and Word processing applications.
• Schedule and confirm appointments for Albany-based attorneys and coordinate meetings and events.

Skills

Outlook

Word

Excel

SFS

Tools

Office software

Job description

Department of Economic Development in Albany, NY seeks an Administrative Assistant Trainee 1/ Trainee 2 under NY HELPS to support the Legal department with administrative tasks, scheduling, and document management.

The role involves handling calls, preparing invoices, maintaining case files, and coordinating meetings for Albany-based attorneys; NY HELPS offers a pathway to permanent status after training."