Legal Administrative Assistant/Receptionist

Porter Wright Morris & Arthur LLP; Pittsburgh (Allegheny County); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading law firm in Pittsburgh is seeking a Legal Administrative Assistant/Receptionist to manage clerical and administrative tasks. The role requires excellent organizational and interpersonal skills to support clients and colleagues effectively. Ideal candidates will have legal secretarial experience and proficiency in Microsoft Office, and will thrive in a supportive team environment.

Qualifications

• Minimum of three years prior legal secretarial experience.
• Proficient with Microsoft Office suite.
• Experience in litigation and trust & estates preferred.

Responsibilities

• Provides clerical and administrative support, managing schedules and client communications.
• Handles correspondence, opens, and distributes mail.
• Maintains current client files, ensuring they are organized.

Skills

Organizational skills

Interpersonal skills

Communication

Attention to detail

Education

High school education or equivalent office experience

Tools

Microsoft Office

Job description

Legal Administrative Assistant/Receptionist

Legal Administrative Assistant/Receptionist

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Legal Administrative Assistant and Administrative Manager | Lifetime learner

Legal Administrative Assistant/Receptionist, Pittsburgh

Porter Wright has an opportunity for a Legal Administrative Assistant/Receptionist in the Pittsburgh, PA office. This position will be responsible for providing clerical and administrative support to the office in addition to being the first point of contact for the office. The ideal candidate will possess excellent people and organizational skills, and be a consummate team player with a positive attitude.

Responsibilities include but are not limited to:

• Answers incoming telephone calls and routes to appropriate party.
• Maintains calendars, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
• Opens and distributes mail.
• Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.

Requirements and Qualifications:

• High school level education or equivalent office work experience.
• Minimum of three years prior legal secretarial experience.
• Proficient with Microsoft Office suite.
• Experience in litigation and trust & estates preferred
• Excellent organizational skills and attention to detail
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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