Legal Administrative Assistant - PT

Ssswny; Buffalo (NY); On-site; USD 34,000 - 48,000; Part time

Benefits offered by this job

Paid parking

Three-day workweek

401(k) retirement plan with 3% profit‑

2% employer contribution

Paid time off

Eight paid holidays and one floating

Short-term disability

Training and professional development

Collaborative work environment

Job summary

Ssswny is seeking an experienced Legal Administrative Assistant to support a busy litigation team in Buffalo, NY. The role focuses on organization, deadline management, and confidential document handling in a professional office setting.

The ideal candidate has prior law firm experience and will manage calendars, filings, and document preparation while maintaining professionalism and efficiency in a collaborative environment.

Responsibilities

• Maintain legal files, manage calendars, and track important deadlines.
• Identify, calculate, and calendar legal deadlines to ensure timely filings and compliance.
• Assist with the preparation and finalization of briefs, motions, court documents, and other legal filings.
• Coordinate service of process and prepare or review affidavits of service.
• Maintain organized physical and electronic files while ensuring confidentiality.
• Assemble legal documents and complete electronic filings through systems such as NYSCEF, PACER, and DMM.
• Process authorizations for obtaining medical records.
• Prepare and maintain pleading templates.
• Transcribe dictation and assist with document preparation.
• Manage assignments and projects to meet established deadlines.
• Provide general office support, including ordering supplies and communicating with property management as needed.

Job description

Legal Administrative Assistant – Litigation

Location: Buffalo, NY

Pay Rate: $25–$35 per hour, based on experience

Schedule: Part-Time | Tuesday–Thursday, 8:30 AM–5:00 PM

Parking: Paid parking provided

Position Overview

We are seeking an experienced, detail-oriented Legal Administrative Assistant to support a busy legal team in a professional office environment. This position is ideal for someone with prior law firm experience who excels at organization, document preparation, deadline management, and maintaining confidential records. The successful candidate will be proactive, dependable, and comfortable managing multiple priorities while providing high-quality administrative support to legal professionals.

Key Responsibilities

• Maintain legal files, manage calendars, and track important deadlines.
• Identify, calculate, and calendar legal deadlines to ensure timely filings and compliance.
• Assist with the preparation and finalization of briefs, motions, court documents, and other legal filings.
• Coordinate service of process and prepare or review affidavits of service.
• Maintain organized physical and electronic files while ensuring confidentiality.
• Assemble legal documents and complete electronic filings through systems such as NYSCEF, PACER, and DMM.
• Process authorizations for obtaining medical records.
• Prepare and maintain pleading templates.
• Transcribe dictation and assist with document preparation.
• Manage assignments and projects to meet established deadlines.
• Provide general office support, including ordering supplies and communicating with property management as needed.

Compensation & Benefits

• Competitive pay of $25–$35 per hour, depending on experience.
• Paid parking in Buffalo.
• Three-day workweek with a consistent Tuesday–Thursday schedule.
• 401(k) retirement plan with 3% profit-sharing and a 2% employer contribution.
• Paid time off (PTO).
• Eight paid holidays and one floating holiday.
• Short-term disability coverage.
• Training and professional development opportunities.
• Collaborative work environment with the opportunity to work alongside experienced legal professionals.