Hybrid Legal Assistant - Transactions & Closings

BUCHALTER LLP; Sacramento (CA); Hybrid; USD 54,000 - 75,000; Full time

Job summary

BUCHALTER LLP in Sacramento seeks a detail-oriented legal assistant/paralegal to draft, proofread, and finalize contracts, agreements, and closing documents. You will support transactional drafting, manage attorney calendars, track deadlines, coordinate with clients and opposing counsel, and handle routine administrative tasks while upholding confidentiality.

Hybrid schedule; minimum 3+ years corporate experience preferred; MS Office and iManage experience helpful.

Qualifications

• Bachelor’s degree is a plus.
• 3+ years of corporate/transactional experience in a law firm or similar environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with legal terminology, processes, and protocols.

Responsibilities

• Draft, proofread, edit, and finalize legal documents including contracts, agreements, closing documents, letters, and correspondence.
• Assist with transactional documents such as corporate formations, amendments, and other entity filings.
• Ensure documents comply with firm standards and applicable legal formatting requirements.
• Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
• Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
• Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
• Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
• Manage travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism in handling sensitive client and firm information.

Skills

Attention to Detail

Organizational Skills

Communication

Discretion & Confidentiality

Time Management

Education

High School Diploma

Bachelor’s degree preferred

Tools

MS Office

iManage

Job description

BUCHALTER LLP in Sacramento seeks a detail-oriented legal assistant/paralegal to draft, proofread, and finalize contracts, agreements, and closing documents. You will support transactional drafting, manage attorney calendars, track deadlines, coordinate with clients and opposing counsel, and handle routine administrative tasks while upholding confidentiality.

Hybrid schedule; minimum 3+ years corporate experience preferred; MS Office and iManage experience helpful.