Legal Administrative Assistant I

VARITE INC; Wilmington (DE); Hybrid; USD 27,552 - 32,001; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

Legal Service Plans

Job summary

VARITE INC in Wilmington, DE, is seeking an Administrative Assistant I to support the Legal Department in a hybrid setting (3 days in office, 2 days remote). The role runs 12 months with a pay rate of $20.00–$23.23 per hour on a U.S. W2 basis.

Responsibilities include handling signatures for legal documents, managing USPTO deposit accounts, scheduling meetings, ordering supplies, arranging travel, and preparing reports using Microsoft Office.

Qualifications

• Excellent oral and written communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Demonstrated ability to handle confidential legal information with discretion.
• Ability to work in a fast-paced environment supporting multiple functions within the Legal Department.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities under time-sensitive conditions.
• Minimum of three (3) years of experience in a professional or legal environment.

Responsibilities

• Coordinate and obtain signatures for various types of legal documents.
• Monitor and replenish funds in the United States Patent and Trademark Office (USPTO) deposit accounts.
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions in accordance with organizational protocols.
• Organize travel occasionally.
• Prepare expense and reimbursement reports.
• Assist team members with projects, track deadlines, and perform ad-hoc administrative tasks as needed.
• Prepare, edit and format documents, presentations, and reports using Microsoft Office and other business tools.

Skills

Communication

Organization

Discretion

Legal environment

MS Office

Time management

Prioritization

Experience 3+ yrs

Tools

MS Office

Job description

VARITE is looking for qualified Administrative Assistant I in Wilmington, DE.

WHAT THE CLIENT DOES?

A premier pure-play technology solutions providers to the semiconductor and electronics industries enabling advanced computing, smart technologies and connectivity.

WHAT WE DO?

Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title:Administrative Assistant I

Location: Wilmington, DE (Hybrid; 3 days in office; 2 days WFH)

8 AM - 4:30 PM EST (30 mins lunch break)

Contract Duration: 12 months

Pay Rate Range: $20.00 - $23.23/hr on W2

Work Authorization: USC or GC only

HERE’S WHAT YOU’LL DO

Responsibilities

• Coordinate and obtain signatures for various types of legal documents.
• Monitor and replenish funds in the United States Patent and Trademark Office (USPTO) deposit accounts.
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions in accordance with organizational protocols.
• Organize travel occasionally.
• Prepare expense and reimbursement reports.
• Assist team members with projects, track deadlines, and perform ad-hoc administrative tasks as needed.
• Prepare, edit and format documents, presentations, and reports using Microsoft Office and other business tools.

Qualifications

• Excellent oral and written communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Demonstrated ability to handle confidential legal information with discretion.
• Ability to work effectively in a fast-paced environment supporting multiple functions within the Legal Department.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities under time-sensitive conditions.
• Minimum of three (3) years of experience in a professional or legal environment.

BENEFITS:

We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.

VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.