Legal Administrative Assistant, hybrid, great work life balance!

Bonnie Jones Associates, LLC; Washington (District of Columbia); Híbrido; USD 75.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

401(k) and profit‑sharing

Paid vacation and personal leave

Parental leave

Life and disability insurance

Transportation and parking benefits

Dependent care benefits

Health savings account options

Descripción de la vacante

Bonnie Jones Associates, LLC in Washington, DC is seeking an experienced Legal Administrative Assistant to provide high-level administrative support to a team of attorneys. This role offers a 37.5-hour work week, occasional overtime, and a hybrid schedule after training with up to two remote days per week.

The successful candidate will manage calendars, prepare, revise and file documents, assist with pleadings and electronic filings, and support billing and time entry activities while

Formación

• 10–15 years of law firm experience preferred.
• Bachelor’s degree preferred; substantial law firm or professional services experience may be considered in lieu of a degree.
• Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Experience with document management systems such as NetDocuments or a similar platform strongly preferred.
• Experience with legal timekeeping, billing, expense, and CRM platforms is a plus.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage changing priorities and multiple attorney requests in a deadline‑driven environment.
• Professional, dependable, and comfortable working both independently and collaboratively.
• Strong sense of ownership and pride in producing accurate, polished work product.

Responsabilidades

• Manage attorney calendars, meetings, virtual conferences, and travel arrangements.
• Prepare, revise, format, and proofread correspondence, memoranda, charts, tables, presentations, and other legal and business documents.
• Assist with legal pleadings, summaries, presentations, and electronic filings.
• Format complex documents, convert PDFs to Word, and create Tables of Contents and Tables of Authorities.
• Maintain attorney contacts and electronic and paper filing systems.
• Assist with conflict checks, opening new matters, and preparing engagement letters.
• Enter and maintain attorney time entries.
• Assist with monthly client billing.
• Prepare expense reimbursement requests and maintain related tracking spreadsheets.
• Maintain records relating to professional memberships, bar associations, and attorney activities.
• Prepare news and regulatory update communications for distribution.
• Conduct occasional research.
• Provide back-up reception coverage as needed.
• Manage multiple priorities and deadlines while maintaining a high level of accuracy and confidentiality.

Conocimientos

Law firm experience

Microsoft Word

Outlook

Excel

NetDocuments

Billing systems

Organizational skills

Communication skills

Prioritization

Independence

Educación

Bachelor’s degree preferred

Herramientas

Microsoft Office

NetDocuments

CRM systems

Billing software

Descripción del empleo

Job Description

Legal Administrative Assistant – Washington, DC – Hybrid After Training – $75,000–$90,000

A well-established law firm in Washington, DC is seeking an experienced Legal Administrative Assistant to provide high-level administrative support to a team of attorneys. This is an excellent opportunity for a polished legal administrative professional who enjoys working in a collaborative, supportive environment. The position offers a 37.5‑hour work week with occasional overtime and, once fully trained, the opportunity to work remotely two days per week.

Responsibilities

• Manage attorney calendars, meetings, virtual conferences, and travel arrangements.
• Prepare, revise, format, and proofread correspondence, memoranda, charts, tables, presentations, and other legal and business documents.
• Assist with legal pleadings, summaries, presentations, and electronic filings.
• Format complex documents, convert PDFs to Word, and create Tables of Contents and Tables of Authorities.
• Maintain attorney contacts and electronic and paper filing systems.
• Assist with conflict checks, opening new matters, and preparing engagement letters.
• Enter and maintain attorney time entries.
• Assist with monthly client billing.
• Prepare expense reimbursement requests and maintain related tracking spreadsheets.
• Maintain records relating to professional memberships, bar associations, and attorney activities.
• Prepare news and regulatory update communications for distribution.
• Conduct occasional research.
• Provide back-up reception coverage as needed.
• Manage multiple priorities and deadlines while maintaining a high level of accuracy and confidentiality.

Qualifications

• 10–15 years of law firm experience preferred.
• Bachelor’s degree preferred; substantial law firm or professional services experience may be considered in lieu of a degree.
• Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Experience with document management systems such as NetDocuments or a similar platform strongly preferred.
• Experience with legal timekeeping, billing, expense, and CRM platforms is a plus.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage changing priorities and multiple attorney requests in a deadline‑driven environment.
• Professional, dependable, and comfortable working both independently and collaboratively.
• Strong sense of ownership and pride in producing accurate, polished work product.

Compensation & Benefits

Salary: $75,000–$90,000, depending on experience, plus eligibility for a discretionary performance bonus.

The firm offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) and profit‑sharing opportunities
• Paid vacation and personal leave
• Parental leave
• Life and disability insurance
• Transportation and parking benefits
• Dependent care benefits
• Health savings account options

Schedule

Washington, DC office; 37.5‑hour work week; occasional overtime; hybrid schedule with up to two remote days per week after training.

About this opportunity

This is a strong opportunity for an experienced legal administrative professional seeking a stable, collegial law firm environment with excellent benefits, work‑life balance, and long‑term growth potential.