Legal Administrative Assistant - Front Desk

SAN-Diego-Volunteer-Lawyer-Program; San Diego (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental and Vision

401K with match

Paid vacation

Sick leave

Paid holidays

Parking

Onsite fitness center

PSLF eligibility

Job summary

San Diego Volunteer Lawyer Program, Inc. seeks a Legal Administrative Assistant to manage front desk reception and provide administrative support.

The role assists staff attorneys in delivering high-quality legal services to low-income San Diegans and maintains a professional, welcoming office environment. The position requires fluency in Spanish and English, strong Microsoft Office skills, and at least 6 months of office experience.

Qualifications

• 6 months of general office administration experience.
• Fluency in Spanish and English required.
• Strong Word, Outlook, and PowerPoint skills.
• Associate degree is required.

Responsibilities

• Greeting clients and visitors professionally and warmly.
• Answering and directing incoming calls at the front desk.
• Managing mail, deliveries, and courier services as needed.
• Maintaining a clean, organized reception area and common spaces.
• Screening intake of new clients and assisting in client services.

Skills

Front desk receptionist

Bilingual English/Spanish

Customer service

Microsoft Office Suite

Education

Associate degree

Tools

Word

Outlook

PowerPoint

Job description

ABOUT THE ORGANIZATIONEstablished in 1983, San Diego Volunteer Lawyer Program, Inc. (SDVLP) is the oldest and most comprehensive pro bono legal services program in San Diego County. SDVLP’s mission is to provide equal access to the justice system by serving as a bridge between indigent and other disadvantaged people in San Diego County and the volunteer lawyers who are willing to donate their time and resources. Our team of talented and passionate employees is collegial, supportive, and committed to providing top-quality legal services to indigent, vulnerable San Diegans.OCCUPATIONAL SUMMARY:The Legal Administrative Assistant for San Diego Volunteer Lawyer Program staffs the front desk by providing front desk reception and administrative support to ensure the smooth and efficient daily operation of the organization. This position is also responsible assisting our team of staff attorneys in providing top-quality legal advice and representation to low-income San Diegans.ESSENTIAL JOB DUTIES:The Legal Administrative Assistant will be responsible for:Greeting and welcoming clients, visitors, and guests in a professional and friendly manner;Answering and directing incoming phone calls and managing general front desk inquiries;Receiving, sorting, and distributing incoming mail, packages, and deliveries. Coordinating outgoing mail, post office drop-offs, and courier services as needed;Maintaining the reception area, kitchen, common areas, and office plants, ensuring they remain clean, stocked, presentable and organized;Coordinating office operational schedules, including shredding bin services and reception desk coverage;Maintaining office equipment and resources, including postage machines, printers, and the volunteer board;Assisting in preparing staff recognition materials;Translating/interpreting for clients, as appropriate;Screening applicants to determine eligibility for services and conduct intake of new clients;Assisting in providing client services;General office tasks such as ordering supplies, completing monthly reporting and providing administrative support to management;Identifying office supply needs and communicating inventory requirements to manager;Performing computer data entry of both client and volunteer information for the purpose of conducting conflict checks and generating reports and other materials;Creating client forms and documents;Assisting in the scheduling of presentations and training; andEngaging in other tasks and projects as needed to further SDVLP’s mission.Fluency (written and verbal) in Spanish and English required;Strong Word, Outlook, and PowerPoint skills required;At least 6 months of general office administration experience required; andAssociate degree.WORK ENVIRONMENT:This is a full-time, onsite position based in downtown San Diego, requiring a 37.50-hour work week; andWork hours are Monday through Friday from 8:30 a.m. to 5 p.m.COMPENSATION & BENEFITS:Pay rate is $21.00/hr.;Comprehensive medical benefits, including health, dental, vision, life insurance, and flexible saving account;Vacation: 15 days paid vacation leave (increases to 20 days after 2 years); Sick: 10 days paid sick leave, and 16 paid holidays;401K retirement plan with up to a 6% match after 6 months of employment;Employer-provided parking;Onsite Fitness Center Access;Opportunities for professional growth and development; andWe are an eligible employer for the Public Service Loan Forgiveness (PSLF) Program.SDVLP is an Equal Opportunity Employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, and any other status protected by state or federal law.